Assistant(e) de Gestion

Organizational Context

The World Food Programme (WFP) is the world's largest humanitarian organization, dedicated to saving lives in emergencies and building pathways to peace and prosperity. WFP operates in diverse and challenging environments, providing food assistance and support to vulnerable populations. The organization values integrity, collaboration, commitment, humanity, and inclusion, fostering a skilled and high-performing workforce.

Job Purpose

The Assistant(e) de gestion SC-4 will provide essential administrative and logistical support to ensure the smooth functioning of WFP's operations in Haiti. This role is crucial for managing, controlling, distributing, and tracking non-food items (NFIs) and office supplies, ensuring their timely availability and proper record-keeping. The position contributes directly to maintaining operational efficiency and adherence to WFP's administrative procedures. Key responsibilities include maintaining accurate inventory records, supporting procurement processes, ensuring appropriate storage and distribution, and preparing reliable reports. The Assistant will also play a role in reinforcing compliance with WFP policies and internal controls, thereby safeguarding organizational resources and supporting the overall mission of saving and changing lives.

Responsibilities

The World Food Programme (WFP) seeks an Administrative Assistant (SC4) to support its operations in Port-au-Prince, Haiti. This role is crucial for ensuring the efficient management, control, distribution, and tracking of non-food items (NFIs) and office supplies. Key responsibilities include maintaining accurate inventory records, conducting regular physical stock counts, and initiating timely replenishment requests. The assistant will also support procurement processes by preparing purchase requests, monitoring order status, and verifying deliveries against purchase orders. Furthermore, they will ensure appropriate storage conditions, maintain secure and organized warehouse facilities, and support stock issuance processes with proper documentation. The role involves processing supply requests from various units, ensuring prompt distribution, and maintaining adequate records. Accurate record-keeping, including manual and electronic systems, is essential, along with preparing periodic reports on stock levels and consumption. The Administrative Assistant must ensure compliance with WFP's administrative, financial, and procurement rules, implementing internal controls to prevent losses and reporting any irregularities. General administrative support, including contributing to logistical coordination and maintaining filing systems, is also expected. This position requires strong organizational skills, attention to detail, proficiency in MS Office, and the ability to work under pressure to meet deadlines.

Work Experience

The role requires a minimum of 4 years of relevant experience in administration, stock management, or logistics. Experience with inventory management systems is desirable, as is prior work with international organizations or NGOs. Strong organizational skills, attention to detail, proficiency in MS Office, and the ability to work under pressure are essential.

Skills

Information not available.

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