Management Services Assistant (fleet) Sc5,kampala

Organizational Context

The World Food Programme (WFP) is the world's largest humanitarian organization, dedicated to saving lives and using food assistance to build a pathway to peace and prosperity. WFP Uganda plays a crucial role in providing carpooling services to sister UN agencies, experiencing significant demand that places operational pressure on its Management Services Unit, particularly the Fleet function.

Job Purpose

The Management Services Assistant (Fleet) will be responsible for the efficient and effective management of WFP Uganda's fleet and carpooling services. This role is critical in ensuring the smooth delivery of administrative services that directly support country and field operations in providing food assistance. The incumbent will oversee daily driver supervision, vehicle performance monitoring, and ensure compliance with WFP policies and procedures. Key responsibilities include managing carpooling requests, tracking vehicle utilization, maintaining accurate records in the Fleet Management System, and coordinating with vendors for repairs, maintenance, and insurance. This position demands meticulous attention to detail to safeguard organizational assets, ensure safety, and maintain accountability in a high-demand operational environment.

Responsibilities

The World Food Programme (WFP) is the world's largest humanitarian organization, dedicated to saving lives in emergencies and building pathways to peace, stability, and prosperity through food assistance. WFP is committed to diversity and equal employment opportunities, encouraging applications from all qualified candidates. The organization values integrity, collaboration, commitment, humanity, and inclusion. WFP offers a multicultural and inclusive work environment with significant investment in employee personal and professional development through various training, coaching, and mentorship programs. A career with WFP provides opportunities to work globally with passionate colleagues dedicated to delivering effective humanitarian assistance. The role specifically focuses on enabling program delivery by providing high-quality, customer-focused administrative services, particularly in fleet and carpooling management. This involves real-time tracking of bookings, managing driver and vehicle rosters, generating cost recovery reports, and analyzing performance metrics. Key responsibilities include supervising drivers, ensuring vehicle maintenance and compliance, managing fuel cards and insurance, and overseeing the Fleet Management System (FMS). The position also requires contract management for vendors and detailed reporting on fleet utilization, fuel consumption, and maintenance. The application deadline is June 8, 2026.

Work Experience

Requires at least three years of experience in administrative functions within a sizable organization, with a preference for experience related to fleet management.

Skills

Administrative services, Fleet management, Carpooling services, Driver supervision, Vehicle maintenance, Record-keeping, Reporting, Contract management, Budgeting, Communication skills, Organizational skills, Attention to detail, Teamwork, Problem-solving

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