Finance & Management Services Associate G6, Cap Haitien, Haiti

Organizational Context

The World Food Programme (WFP) is the world's largest humanitarian organization, dedicated to saving lives and building a pathway to peace and prosperity. This role, based in Cap-Haïtien, Haiti, is crucial for supporting WFP's operations by ensuring efficient financial and management services. The position operates within a dynamic humanitarian context, contributing to WFP's mission of providing food assistance and fostering stability.

Job Purpose

The Finance & Management Services Associate G6 will coordinate and deliver integrated financial, administrative, and management support services to the local office in Cap-Haïtien, Haiti. This role is pivotal in ensuring optimal resource utilization, adherence to WFP policies, and high-quality service delivery. The incumbent will contribute to informed decision-making through financial analysis and reporting, while strengthening internal controls and enhancing operational efficiency. Key responsibilities include managing financial processes, supporting budget implementation, processing payments, and ensuring accurate financial records. Additionally, the role involves coordinating administrative services, monitoring resource needs, and improving operational systems and procedures. The Associate will also provide inter-functional coordination, supervise support staff, and ensure compliance with organizational standards, contributing to WFP's emergency response and overall mission effectiveness.

Responsibilities

The role of the Finance and Management Services Associate involves coordinating and delivering integrated financial, administrative, and management support services to a local office. Key responsibilities include providing technical support and guidance on financial and budgetary processes, ensuring compliance with policies, and assisting in budget development, implementation, and monitoring. This includes tracking expenditures, managing cash flow, processing payments accurately and promptly, and analyzing general ledger accounts. The associate will also compile and analyze financial data for periodic reporting and support the implementation of financial controls and systems to enhance compliance and accountability. Operationally, the role entails coordinating administrative and management services, monitoring resource needs, and processing transactions across various service areas like HR, procurement, and finance. Identifying and recommending process improvements, liaising with internal and external partners, and promoting the use of digital tools are also crucial. Furthermore, the associate will coordinate and mentor support staff, provide training on procedures, and ensure effective cross-functional collaboration. Ensuring compliance with internal controls, risk management practices, and organizational policies, maintaining accurate records, and supporting emergency preparedness by ensuring continuity of services are also vital aspects of this position.

Work Experience

Requires at least six years of progressively responsible experience in finance, administration, or management services.

Skills

Financial Management, Budgeting, Reporting, Operational Support, Data Analysis, Process Improvement, Team Coordination, Compliance, Risk Management, Emergency Response, Interpersonal Skills, Communication, Problem-Solving, Attention to Detail, Digital Tools Proficiency

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