Asistente de Finanzas - G5 (caracas)

Organizational Context

These positions are to be filled in country offices, regional bureaux and Headquarters, and incumbents report to the Head or Officer of Finance, or to the designate. At this level, incumbents are expected to take responsibility for carrying out a range of finance and budget-related processes and activities that require a degree of interpretation of standard guidelines and practices. They may also recommend a course of action to officials at various levels and assign tasks to other support staff.

Job Purpose

To support the effective delivery of support services in the areas of finance, budget, and administration, in order to facilitate the transparent and efficient utilization of financial resources. This role involves assisting in providing procedural and technical support to staff in finance and budget areas, ensuring compliance with WFP financial policies, norms, and regulations. The incumbent will monitor monthly expenditure forecasts, prepare expenditure reports, and track bank accounts for advances and petty cash to ensure sufficient funds and timely disbursement. Verification of payment requests, advances, and other receivables, along with adherence to procurement procedures, is crucial for ensuring timely payments. The role also includes compiling information for budget, accounting, finance, and statistical reports, extracting and validating data from financial systems, and managing fixed asset records and fuel expenses for vehicles and generators. Maintaining web-based records of all invoices and transfer payments, and ensuring timely processing of payments to external vendors are key responsibilities.

Responsibilities

The World Food Programme (WFP) is seeking individuals to support its financial and administrative operations. Key responsibilities include providing technical and procedural assistance in finance and budgeting, ensuring adherence to WFP's financial policies and regulations. This involves monitoring monthly expenditure forecasts and generating reports to aid informed decision-making. The role also requires tracking bank accounts for advances and petty cash to ensure sufficient funds and timely disbursements. Verification of vendor payment requests, advances, and other receivables is crucial, along with ensuring timely and compliant payments according to WFP’s financial standards. Additionally, the position entails compiling financial data for reports on budgets, accounting, and statistics, and extracting, formatting, and validating information from financial systems, reporting any discrepancies. Administrative duties include tracking fixed assets and vehicle/generator expenses, maintaining web-based records of invoices and payments, and monitoring expenses against approved budgets. The role may also involve training other support staff and providing administrative and financial support to partner organizations, reviewing their financial reports, and coordinating communication to resolve queries. Developing financial analysis tools and participating in projects to improve financial processes are also part of the scope. The deadline for applications is May 17, 2026.

Work Experience

The role requires a professional with a strong accounting or finance background, a university degree, and proven experience in financial analysis. Candidates should have at least 5 years of experience in collecting and tracking financial data for projects and programs, assessing financial health, and reporting findings. Proficiency in a UN official language and the local language is necessary, with intermediate English skills being desirable. Experience in providing administrative and financial support, reviewing financial forms, coordinating with partners, and preparing financial reports is also expected.

Skills

Financial analysis, Budget monitoring, Reporting, Payment processing, Data validation, Administrative support, Asset tracking, Record keeping, Financial compliance, Training, Problem-solving, Communication

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