Programme Assistant G5 (4 Positions), Field Office Port-au-prince, Haiti

Organizational Context

These positions are located in regional, country, or section/field offices. Programme Assistants typically report to a Programme Policy Officer or their deputy. At this level, incumbents are responsible for the smooth implementation of various specialized or standardized procedures and activities, requiring some interpretation of standard guidelines and practices. They can recommend courses of action to colleagues at various levels and may assign tasks to other support staff.

Job Purpose

The Programme Assistant G5 will support the effective implementation of WFP's programmes and projects within the Field Office in Port-au-Prince, Haiti. This role is crucial for ensuring that specialized and standardized procedures are followed, contributing to the overall success of WFP's humanitarian efforts. The incumbent will provide essential project management and general administrative support, aligning activities with defined objectives and WFP policies. A key responsibility will be to gather and assist in analyzing data related to food assistance needs, resource utilization, and programme progress, thereby supporting operational decision-making. Accurate and timely data recording, collaboration with technical teams and external partners, and facilitating communication are vital. The Programme Assistant will also play a role in ensuring WFP's readiness for emergency response, contributing to saving lives and building pathways to peace, stability, and prosperity.

Responsibilities

The Assistant Programme role involves implementing specialized and standardized procedures and activities within a given technical area, ensuring alignment with broader programme policies and directives. This position provides crucial project management and general administrative support, adhering strictly to defined objectives and WFP's policies and procedures. Key responsibilities include gathering data and assisting in its analysis and reporting on aspects like food assistance needs, resource utilization, and programme progress to support operational decision-making. The role also entails maintaining accurate and timely records of technical data, such as food security and vulnerability assessments, in compliance with WFP standards. Collaboration and information exchange with colleagues are vital for effective project implementation and monitoring. Furthermore, the Assistant Programme facilitates communication and activities with local partners, agencies, NGOs, and public institutions, acting as a point of contact for general operational inquiries and escalating issues when necessary. A critical aspect of the role is applying standard emergency preparedness practices to ensure WFP's rapid response capabilities during crises.

Work Experience

A minimum of five years of professional experience in a relevant field is required.

Skills

Project Management Support, Administrative Support, Data Analysis and Reporting, Food Security Assessment, Vulnerability Assessment, Communication and Collaboration, Partner Facilitation, Emergency Preparedness, Cross-cultural Communication, Teamwork, Problem-Solving, Interpersonal Skills, Organizational Skills, Attention to Detail, Adaptability

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