Mentorat pour les Stagiaires - Assistante à la Représentation
Organizational Context
UNFPA is the United Nations sexual and reproductive health agency, committed to a world where every pregnancy is wanted, every childbirth is safe, and every young person's potential is fulfilled. In Burundi, UNFPA is implementing its 9th Cooperation Programme (2024-2027), focusing on improving reproductive health services, combating discriminatory social and gender norms, enhancing youth capabilities, and strengthening data utilization for national planning. To support young professionals, UNFPA Burundi has launched a "Professional Knowledge Springboard Internship Program" and seeks online volunteer mentors.
Job Purpose
This role serves as a mentor for interns within the UNFPA Burundi Representation office, specifically supporting the "Professional Knowledge Springboard Internship Program." The primary objective is to provide comprehensive guidance and mentorship to interns as they navigate their professional development and career planning within the UN system. The mentor will help interns familiarize themselves with UNFPA's work and the specific tasks related to assisting the Representative's office. This includes offering insights into UN procedures, administrative support, and professional conduct, ensuring interns gain valuable experience and a deeper understanding of the UN environment and UNFPA's mandate.
Responsibilities
The mentor will guide interns in understanding UNFPA Burundi's operations and the specifics of assisting the Representation office. Key duties include supporting the Personal Assistant to the Representative with administrative and secretarial tasks, adhering to UNFPA rules and confidentiality standards. The mentor will assist in organizing and maintaining the Representation's filing system (physical and electronic), managing the Representative's schedule, appointments, and meeting minutes. Responsibilities also extend to supporting travel planning, preparing briefing documents for the Representative's engagements, and drafting/following up on correspondence. Additionally, the mentor will aid in organizing commemorative events, performing general office tasks like printing and scanning, managing document reception and archiving, and supporting internal/external communications. Contributing to reports and meeting summaries, and providing support in other areas as needed are also expected.
Work Experience
While specific years of experience are not detailed, the role requires foundational knowledge in administration and project management. Proficiency in computer applications such as Word, Excel, PowerPoint, and social media is necessary. The candidate should demonstrate good interpersonal skills and adaptability to diverse cultural settings. Experience in mentorship or guidance roles would be beneficial but is not explicitly stated as a requirement.
Skills
Essential skills include strong interpersonal abilities, flexibility, and a willingness to learn. The candidate must demonstrate respect for diversity and cultural adaptability. Excellent written and verbal communication skills in French, English, and Kirundi are required. Basic knowledge of administration and project management is necessary, along with computer literacy in standard office software (Word, Excel, PowerPoint) and social media platforms. Adherence to confidentiality and UN procedures is also crucial.