Warehouse Inventory and Logistics Support

Organizational Context

The United Nations Department of Safety and Security (UNDSS) globally leads security risk management, enabling safe UN program delivery in challenging environments. Following the closure of its Ramallah office, UNDSS requires a National UN Volunteer to manage remaining assets. This role supports the UN's mission by ensuring secure and efficient operations, contributing to peace, humanitarian efforts, and SDGs. The assignment will improve inventory management, documentation, and audit readiness.

Job Purpose

The National UN Volunteer will provide essential operational, logistical, and administrative support for the verification, documentation, and management of UNDSS warehouse assets in the State of Palestine. Based in Jerusalem, the volunteer will regularly travel to the Ramallah warehouse. Working under the Administrative Officer, this role is crucial for accurately inventorying furniture, equipment, and operational assets. The assignment aims to strengthen inventory control, enhance documentation practices, support audit preparedness, and facilitate the efficient transfer or disposal of assets, thereby ensuring better asset management and operational planning.

Responsibilities

The UN Volunteer will conduct comprehensive physical inventory verification of all UNDSS assets, including those in the Ramallah warehouse, Jerusalem office, and assigned to staff. This involves reconciling physical assets with the official register, identifying discrepancies, and recording detailed information such as description, serial number, condition, and location. Photographic records will be maintained, and a complete inventory register will be prepared using an Excel template. The volunteer will verify supporting documentation, categorize assets for transfer or disposal, and prepare them accordingly. Responsibilities also include coordinating movement planning for transfers, organizing disposal documentation, and ensuring compliance with administrative procedures. Furthermore, the volunteer will maintain accurate inventory records, organize files in SharePoint, and ensure a complete audit trail. Operational and logistical support to the Administrative Team, including warehouse inspections and administrative coordination during high demand, is also required.

Work Experience

A minimum of two years of progressive experience in administration, logistics, warehouse operations, inventory control, or asset management is required. Experience in conducting physical inventory verification, maintaining records using Microsoft Excel and online platforms, and in records management is essential. Experience within the UN system or an international organization is desirable. A valid driving license is also required.

Skills

Key skills include strong organizational and planning abilities, excellent attention to detail, and the capacity to manage large volumes of inventory data accurately. Proficiency in Microsoft Office, particularly Excel, Word, and Outlook, is necessary. Experience with SharePoint or similar document management systems is desirable. The role requires the ability to work independently, adapt to a physically demanding warehouse environment, and willingness to travel frequently between Jerusalem and Ramallah. Core competencies include achieving results, innovative thinking, continuous learning, adaptability, determination, and partnership engagement.

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