Project Associate

Organizational Context

The United Nations Development Programme (UNDP) is a global organization dedicated to sustainable development and achieving the Sustainable Development Goals (SDGs). The UNDP Pacific sub-office, established in October 2021, supports five countries including Palau. In Palau, UNDP's efforts focus on enhancing policy, institutions, and local communities to contribute to planet, prosperity, and peace outcomes. As the portfolio expands, effective coordination and administrative support are crucial for timely and efficient development initiative delivery.

Job Purpose

This role supports the UNDP Palau team in strengthening day-to-day project implementation and operational coordination, contributing to the efficient delivery of development initiatives. The Project Associate will provide essential administrative and coordination support, assist with monitoring and reporting, maintain project documentation, and facilitate communication with stakeholders. The assignment aims to enhance the efficiency, accountability, and visibility of UNDP's development efforts in Palau, offering the UN Volunteer practical experience in supporting sustainable development within a UN framework.

Responsibilities

Provide day-to-day administrative, logistical, and operational support for programme implementation, including facilitating events and maintaining project databases. Draft routine correspondence, manage filing systems, and procure office supplies according to regulations. Assist in preparing and reviewing project documents, reports, and presentations, and support the collection and organization of project data. Manage the grant disbursement table and track the Country Operating Budget, processing payment requests and managing the petty cash account to ensure financial integrity. Support monitoring of activity implementation through field visits and follow-up on actions. Contribute to reporting processes by compiling inputs and assisting with surveys. Coordinate with stakeholders, partners, and beneficiaries, and support communication and visibility efforts. Actively contribute to knowledge management and networking, and perform other programme-related tasks as needed.

Work Experience

A minimum of one year of relevant experience in project support, administration, coordination, operations, or related activities is required. Previous experience with international organizations, development projects, NGOs, government institutions, or the private sector is an asset. Skills in organization, coordination, document management, communication, research, and reporting are beneficial.

Skills

Key competencies include accountability, adaptability, flexibility, creativity, judgment, decision-making, planning, organization, professionalism, and self-management. Technical skills encompass administration, communication, advocacy, public information, logistics, procurement, and commodities management.

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