Human Resources Assistant

Organizational Context

The International Organization for Migration (IOM), a UN-related organization, is a leading intergovernmental body dedicated to humane and orderly migration. Established in 1951, IOM supports migrants globally, offering policy advice and developing responses to migration dynamics. The organization works in emergency contexts, building resilience for vulnerable populations and enhancing government capacity to manage mobility. IOM upholds human rights and the dignity and well-being of all migrants.

Job Purpose

The Human Resources Assistant will support the coordination of human resources functions within the IOM Türkiye office in Ankara. Working under the direct supervision of the National Human Resources Officer and in collaboration with HQ and Administrative Centres, this role is crucial for ensuring the smooth operation of HR processes. The incumbent will provide essential administrative and clerical support, contributing to efficient recruitment, personnel file management, and HR-related correspondence. This position plays a key part in facilitating HR activities and supporting the overall mission of IOM Türkiye.

Responsibilities

The UN Volunteer will provide clerical assistance for the effective execution of Human Resources processes and activities. This includes supporting recruitment by circulating vacancy announcements, arranging interviews, preparing necessary materials, conducting reference checks, and communicating with candidates. The role involves maintaining orderly personnel files, both electronic and hard copy. Additionally, the assistant will aid in retrieving, drafting, and formatting HR-related reports, letters, and correspondence. They will also support the organization of meetings, training, and HR events by managing logistical aspects, including facilities, equipment, and documentation. Other related duties as assigned will also be part of the responsibilities.

Work Experience

No prior experience is required. However, proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) is essential. Experience with Oracle is advantageous. Skills in organization, attention to detail, discretion, and a client-oriented approach are beneficial. Prior experience in a multicultural setting with international organizations is a plus.

Skills

Key competencies include accountability, adaptability, flexibility, creativity, judgment, decision-making, planning, organizing, professionalism, and self-management. Technical skills in Human Resources are expected. Values such as respect for human rights and individual dignity are paramount.

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