Recopilar y renombrar facturas del área de Administración y Finanzas

Organizational Context

UNFPA is the United Nations sexual and reproductive health agency, committed to delivering a world where every pregnancy is wanted, every childbirth is safe, and every young person's potential is fulfilled. UNFPA Colombia's operations aim to achieve universal access to sexual and reproductive health and realize reproductive rights, contributing to the ICPD agenda and improving lives. This task specifically supports the UNFPA Colombia office by strengthening document management and accountability within the Administration and Finance unit.

Job Purpose

This online volunteering assignment aims to strengthen the document management and accountability of the UNFPA Colombia office. By organizing and renaming invoices, the volunteer will enable the Administration and Finance team to dedicate more time to strategic activities supporting the organization's programs. The successful completion of this task will result in a well-organized and accurately named invoice repository, ensuring efficient financial record-keeping and enhancing the team's capacity to focus on core programmatic support and strategic initiatives within the finance and accounting domain.

Responsibilities

The Online Volunteer will support the Administration and Finance unit of UNFPA Colombia in the documentary organization of invoices. Key responsibilities include collecting invoices received during specified periods (bi-monthly cycles), renaming each invoice according to the office's defined institutional nomenclature, and organizing these files within the established folder structure. The volunteer will also be responsible for delivering the consolidated, organized invoices to the Administration and Finance Assistant for verification. A measurable outcome is the delivery of a 100% organized and correctly named invoice repository for each bi-monthly period, accompanied by a brief report detailing any issues such as missing, illegible, or duplicate invoices.

Work Experience

While specific years of experience are not detailed, the role requires proficiency in office software, especially Excel, and experience in digital file management. Candidates should demonstrate a strong capacity for organization, attention to detail, and rigor in handling financial documents. Experience in accounting or administration is beneficial.

Skills

Key skills include strong organizational abilities, meticulous attention to detail, and rigorous work habits. Proficiency in office software, particularly Microsoft Excel, and experience with digital file management are essential. A commitment to confidentiality in handling financial information is also a required competency for this role.

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