Budget and Admin Assistant

Organizational Context

MONUSCO, established in 1999, supports the Democratic Republic of Congo's government in protecting civilians and stabilizing the nation by fostering functional state institutions. The mission operates in a complex and deteriorating security environment, particularly in eastern DRC. It focuses on reducing threats from armed groups, combating violence, and promoting human rights. This UNV assignment is part of MONUSCO's efforts to adapt its posture and coordinate with national authorities and international partners during a critical transition phase.

Job Purpose

This UNV assignment supports the MONUSCO Engineering Section, reporting to the Chief Engineer and BALPP Unit Supervisor. The role involves assisting with financial and administrative tasks crucial for the mission's operations in the Democratic Republic of Congo, with the duty station in Entebbe, Uganda. The incumbent will contribute to the effective management of the Engineering Section's budget, including cost estimations, RBB inputs, contract monitoring, and acquisition planning. Additionally, the role supports administrative functions such as drafting correspondence, coordinating with service units, managing staff records, and organizing duty travel, ensuring smooth operational support within a challenging peacekeeping environment.

Responsibilities

The Budget and Admin Assistant will manage finance and budget tasks, including assisting in drafting yearly cost estimates and RBB inputs for the Engineering Section, and monitoring contracts from a budget perspective. Responsibilities include creating and reviewing financial documents like petty cash vouchers and LVA, updating the acquisition plan, forecasting spending, and coordinating vendor evaluations. The role involves monitoring requisitions in Umoja, following up on deliveries and Purchase Orders, and overseeing engineering commercial leases. Administrative duties encompass drafting routine correspondence, scheduling meetings, maintaining administrative files, coordinating with service units, and responding to staff inquiries on procedures and entitlements. The assistant will also manage staff administrative data, assist with duty travel arrangements, oversee vacancy announcement files, and support staff onboarding/separation. Furthermore, the role involves consolidating budget submission data, assisting in budget report preparation, and performing other related administrative duties as directed.

Work Experience

A minimum of three years of relevant work experience is required, with a preference for five years of progressively responsible experience in administration, budget, accounting, or finance. Experience in budget preparation, monitoring, and reporting is essential. Familiarity with SAP modules (Financial Accounting, Funds Management) or UN systems like Umoja is advantageous. Experience in humanitarian, development, or UN field operations is a plus.

Skills

Key competencies include integrity, professionalism, accountability, and commitment to continuous learning. Strong planning and organizing skills are necessary for managing workload efficiently and meeting deadlines. Excellent teamwork and communication skills are vital for effective collaboration in a diverse, multicultural environment. The role requires flexibility, adaptability, and the ability to work independently in challenging settings. Proficiency in MS Excel, Word, PowerPoint, and Outlook is expected. A genuine commitment to UN core values and the principles of voluntary engagement is essential.

Explore related opportunities