Logistics Coordinator

Organizational Context

The United Nations Office at Nairobi (UNON) serves as the UN headquarters in Africa, established in 1996. Headed by a Director-General, it represents the Secretary-General in Nairobi, liaising with governments and organizations. UNON also supports UNEP and UN-Habitat with administrative, conference, and security services, and facilitates cooperation between the UN and regional bodies. This UNV assignment is part of UNON's Facilities Management and Transport Section (FMTS) initiatives.

Job Purpose

This United Nations Volunteers (UNV) assignment supports the Facilities Management and Transport Section (FMTS) at the United Nations Office at Nairobi (UNON). The UN Volunteer will be responsible for coordinating office movements, assisting with space allocation, and managing assets, materials, contracts, and personnel to ensure efficient and cost-effective delivery of services. The role involves liaising with external vendors, ensuring compliance with Occupational Health and Safety standards, and considering gender-specific needs. The UN Volunteer will develop methodologies and tools for plan execution and monitoring, including Standard Operating Procedures (SOPs), contributing to the smooth operation of UNON's facilities and transport services.

Responsibilities

Under the direct supervision of the Chief, Office Space and Assets, the UN Volunteer will be responsible for planning and coordinating office movements. This includes assisting in space allocation and selection, and scheduling regular stakeholder meetings. The role involves managing assets, materials, contracts, and personnel to ensure timely, accountable, and cost-effective delivery of expected results. The UN Volunteer will coordinate and liaise with external vendors, including freight forwarders, to ensure services are delivered according to plans and schedules. A key responsibility is ensuring that all activities adhere to relevant Occupational Health and Safety (OHS) standards and consider gender-specific needs. The UN Volunteer will also develop methodologies and tools for effective plan execution and monitoring, including project-specific Standard Operating Procedures (SOPs), and perform other assigned duties.

Work Experience

A minimum of three years of progressive experience in administration, coordination activities, or project management, such as large-scale events within a commercial or international/national organization, is required. Experience in logistics-related activities or coordinating the movement of goods and personnel is advantageous. Experience in developing complex plans with multiple stakeholders and timelines is desirable. Strong client relationship management skills are an asset.

Skills

Key competencies include Professionalism, Teamwork, Adaptability and Flexibility, Client Orientation, and Planning and Organizing. Expertise in Administration, Facility Management, Logistics, and Inventory is required. Excellent interpersonal skills, cultural sensitivity, and the ability to work inclusively and collaboratively are also important.

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