Assistant Procurement

Organizational Context

The United Nations Development Programme (UNDP) in the Democratic Republic of the Congo (DRC) aims to support developing countries through advice and advocacy for donations. To enhance program execution and foster trust among UN agencies, UNDP DRC is strengthening its Procurement function. This unit manages a diverse portfolio, including support for DIM and NIM projects, UN agencies, UNDSS, RCO, the UN Dispensary, and the UN House, handling complex procurement of goods, services, and civil works.

Job Purpose

The Assistant Procurement will provide essential support to the Procurement Unit's activities, contributing to the effective implementation of UNDP's program in the DRC. This role is crucial for strengthening the procurement function, ensuring timely execution of projects, and positioning UNDP as a reliable partner for UN sister agencies. The incumbent will assist in managing a wide range of procurement processes, from sourcing materials and equipment to overseeing construction projects. By ensuring value for money and client-oriented services, the Assistant Procurement directly impacts the efficiency and success of UNDP's operations and its ability to meet the needs of its diverse clientele.

Responsibilities

The Assistant Procurement will support the implementation of operational strategies to ensure full compliance with UN and UNDP procurement rules and regulations. This includes contributing to internal procurement processes and standard operating procedures. The role involves assisting in conducting procurement processes for country office projects, NIM/DIM projects, and other UN agencies. Key tasks include supporting the preparation and monitoring of procurement plans, organizing procurement processes (RFPs, RFQs, ITBs), evaluating offers, and negotiating contracts. The Assistant Procurement will also help prepare purchase orders, contracts, and vendor creation, and assist in preparing submissions to contract committees. Furthermore, the role supports the internal control system for purchase orders, contributes to procurement reporting, assists in developing Long-Term Agreements (LTAs), and supports joint procurement processes with other UN agencies. The position also involves participating in developing and implementing supplier selection and evaluation strategies, conducting market research, and contributing to cost-saving strategies.

Work Experience

One month of required experience and one year of relevant experience is desired. Experience in procurement, supply chain, logistics, or administration is preferred. Experience managing acquisition processes for goods and services within national or international organizations is a plus. Proficiency in common IT tools, including Microsoft Office, and experience with ERP systems or e-procurement platforms are beneficial. Ability to manage data, prepare comparative analyses, and maintain rigorous follow-up on acquisition files is important.

Skills

Demonstrated rigor, precision, and professionalism in handling administrative and procurement documents. Excellent interpersonal skills for effective collaboration in multicultural environments. Ability to work autonomously, take initiative, and produce quality results with limited supervision. Capacity to work under pressure, manage multiple priorities, and meet strict deadlines. Adaptability and resilience in a demanding and evolving operational environment. Strong organizational, ethical, and client-service orientation. Interest in procurement and supply chain activities, with a willingness to learn and develop skills.

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