Coordination Assistant

Organizational Context

The United Nations Development Programme (UNDP) is the UN's global development network supporting countries in achieving sustainable development and the Sustainable Development Goals. In Zambia, UNDP partners with the Government, particularly the Ministry of Youth, Sport and Arts, to address the significant challenges faced by the predominantly youthful population. This includes enhancing livelihoods, skills, and socio-economic opportunities through initiatives like the Youth Fellowship Programme, focusing on inclusion and practical experience for young leaders.

Job Purpose

This role supports the coordination and implementation of youth empowerment initiatives within the GRZ-UN Joint Programme on Youth in Zambia, led by UNDP. The Coordination Assistant will facilitate effective collaboration among government ministries, UN agencies, civil society, and the private sector. The position aims to strengthen stakeholder engagement, streamline programme activities, and support the development of young leaders through practical experience and skill enhancement. The role is crucial for ensuring the programme's success in creating an enabling environment for improved youth livelihoods, skills development, and expanded socio-economic opportunities, with a focus on inclusion.

Responsibilities

The Coordination Assistant will support stakeholder engagement and partnership coordination, assist in the implementation of programme activities by tracking workplans and following up on actions, and support the organization of youth-related events. Key duties include facilitating communication among government ministries, UN agencies, civil society, and the private sector, organizing meetings, and maintaining accurate records. The role also involves providing logistical and administrative support for trainings, events, and fellowship placements, assisting with fellow onboarding and follow-up, and contributing to communication materials. Promoting gender equality, inclusion, and youth participation is integral, alongside performing other related duties as required.

Work Experience

No prior experience is required. However, one year of relevant experience in coordination or supporting youth programmes is desirable. Experience with the UN or international development organizations is an asset. Proficiency in Microsoft Office, strong communication, interpersonal skills, and the ability to work effectively in diverse teams are important.

Skills

Core competencies include accountability, adaptability, flexibility, creativity, judgment, decision-making, professionalism, and self-management. Technical skills and expertise areas include development programmes, volunteer management, and community development. Strong communication, reporting, and interpersonal skills are essential for effective stakeholder engagement and programme support.

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