Programme Meeting Notes and Report Support

Organizational Context

The timbuktoo Africa Innovation Foundation, an initiative of UNDP's Regional Bureau for Africa, aims to foster African entrepreneurship by supporting startups and mobilizing significant investment. Operating across diverse programs like AI for development and climate innovation, it utilizes a network of Innovation Hubs and University Innovation Pods. The Foundation's growth necessitates efficient coordination and documentation of high-level meetings with various stakeholders to ensure programme continuity and accountability.

Job Purpose

This role supports the timbuktoo Africa Innovation Foundation by providing essential meeting documentation services. The volunteer will attend virtual sessions and produce structured written summaries within 24 hours, capturing key discussions, decisions, and action items. This ensures clear communication and accountability among government officials, consortium partners, and regional stakeholders. The timely and accurate documentation is crucial for the Foundation's ongoing programme delivery and partnership management as it scales its operations across Africa, supporting innovation and development.

Responsibilities

The online volunteer will support the timbuktoo Africa Innovation Foundation programme team by documenting meetings. Responsibilities include attending scheduled virtual sessions and producing structured written summaries within 24 hours of each meeting. Each summary must include a record of attendees and meeting purpose, key discussion points and decisions, a clear list of action items with responsible parties and timelines, and any referenced follow-up documents. The volunteer will deliver up to 24 meeting summary reports over a 12-week period. Meetings are typically 45-90 minutes long and occur during West or East African working hours.

Work Experience

Required experience includes strong note-taking skills for accurately capturing complex discussions in real-time. Experience in producing concise summaries, action logs, or reports is essential. Familiarity with virtual meeting platforms like Zoom, Google Meet, or Microsoft Teams is also required. Discretion and professionalism in handling sensitive information are necessary.

Skills

Key skills include strong note-taking, accurate real-time capture of complex discussions, clear written English, concise summarization, and proficiency with virtual meeting platforms. Professionalism and discretion in handling programme information are vital. An interest in African innovation, development finance, or international development is considered an asset.

Explore related opportunities