IUNV Associate - Supply

Organizational Context

The United Nations High Commissioner for Refugees (UNHCR) safeguards the rights and well-being of people forced to flee, ensuring their right to seek asylum and find safe refuge. UNHCR works with partners and communities to secure lasting solutions for refugees, returnees, stateless people, and the internally displaced. The UNHCR Multi-Country Office (MCO) in Panama oversees operations across Panama, Nicaragua, Haiti, Dominican Republic, Belize, and the Eastern and Southern Caribbean, operating within a diverse and inclusive environment.

Job Purpose

The Associate - Supply volunteer will support the UNHCR Multi-Country Office (MCO) in Panama with fleet management and supply chain functions. This role is crucial for ensuring the timely and quality delivery of goods and services essential for UNHCR's operations across the region. The incumbent will assist in planning, sourcing, transport, shipping, customs clearance, and warehousing management. By maintaining ethical and customer-oriented relations with suppliers and partners, and collaborating with other UN agencies, the volunteer contributes directly to UNHCR's mandate of protecting and assisting refugees and other persons of concern.

Responsibilities

The UN Volunteer will support end-to-end supply chain activities in compliance with rules and procedures, ensuring timely and quality delivery of goods and services. Key tasks include assisting in the preparation of relief and non-food item delivery plans and updating IT systems. The role involves preparing purchase requests, dispatching Purchase Orders, and following up on deliveries. The volunteer will also assist in monitoring asset/fleet pools, preparing order and disposal forms, and generating asset management reports. Responsibilities extend to identifying and assessing vendors, maintaining vendor and item master databases, and ensuring accurate data in business systems. Compiling statistical information for decision-making and assisting country operations in achieving full compliance with supply regulations are also core duties.

Work Experience

While no prior experience is required, the role benefits from database management skills and experience with ERP systems, particularly UNHCR’s CERP Supply Chain Module. Good interpersonal and negotiation skills are important for dealing with diverse backgrounds. Technical knowledge of goods and services purchased by UNHCR or other UN agencies, and familiarity with UN/UNHCR Financial and Procurement Rules, are advantageous.

Skills

Core competencies include Accountability, Adaptability and Flexibility, Commitment and Motivation, Commitment to Continuous Learning, Communication, Ethics and Values, Integrity, Judgement and Decision-making, Planning and Organizing, Professionalism, Respect for Diversity, and Working in Teams. Technical skills encompass Administration, Logistics, Procurement, and Commodities management.

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