Project Management Support - Senior Assistant
Organizational Context
The United Nations Office for Project Services (UNOPS) is an operational arm of the UN, supporting partners in peacebuilding, humanitarian, and development projects globally. The Sustainable Development Cluster (SDC) within UNOPS works with diverse partners on these initiatives. This role supports the UNODC Programme Office in Serbia, contributing to projects focused on drug demand reduction, prevention of drug use among youth, and treatment services in South Eastern Europe.
Job Purpose
The Project Management Support Senior Assistant provides crucial administrative and coordination support for the effective delivery of UNOPS-supported projects, specifically those managed by the UNODC Programme Office in Serbia. This role is instrumental in ensuring the smooth day-to-day implementation of projects focused on drug demand reduction and related initiatives in South Eastern Europe. By managing project planning, monitoring, reporting, logistics, communications, and documentation, the assistant directly contributes to the successful achievement of project objectives and the overall mandate of UNODP in the region, ultimately supporting partners in building a better future through efficient and sustainable project execution.
Responsibilities
Provide comprehensive administrative and coordination support for project planning, implementation, monitoring, and reporting, adhering strictly to UNODC rules and procedures. This includes tracking project progress, deliverables, contracts, and grants, ensuring timely follow-up and accurate documentation. Coordinate and manage all logistics for meetings, workshops, and events, including travel, accommodation, and material preparation. Support procurement processes by preparing requisitions, verifying documentation, and assisting with tender reviews. Maintain meticulous records of all procurement, financial, and administrative activities for audit purposes. Offer direct administrative and logistical assistance to senior management, including scheduling and preparing travel documentation. Contribute to knowledge building by supporting training sessions and participating in knowledge-sharing initiatives.
Work Experience
A minimum of 5 years of relevant experience is required when holding a secondary school diploma, or 1 year of relevant experience with a university degree. Experience should be in project management or similar fields. Proficiency in collaboration and web-based management systems is essential. Experience within a UN system organization is desirable.
Skills
Administration, Analytical Skills, Budget Management, Communication, Computer Literacy, Organization Skills, Research, Stakeholder Engagement, Stakeholder Management