Assistente de Apoio à Gestão de Projetos [Crescer em Segurança]

Organizational Context

The UNODC Brazil office, based in Brasília, strengthens statistical and analytical capacities and international technical cooperation. It partners with government, civil society, and UN agencies to address drug and crime issues. The UNODC's mandate is to make the world safer from drugs, organized crime, corruption, and terrorism, supporting international conventions and promoting the rule of law and human rights.

Job Purpose

The Project Support Assistant (Growing in Safety) will provide crucial administrative and operational support for the effective execution and monitoring of projects under the UNODC's "Growing in Safety" initiative. This role is essential for ensuring timely delivery of project outputs by managing documentation, facilitating logistics, processing procurement requests, and assisting with reporting tasks. The assistant will operate in strict adherence to established norms, regulations, and Standard Operating Procedures (SOPs), working under routine supervision. This position directly contributes to strengthening institutional capacities, training professionals, promoting youth engagement, and developing violence prevention methodologies, thereby supporting the "Crescer em Paz" strategy and the Pronasci Juventude program.

Responsibilities

Provide administrative support for project planning, implementation, monitoring, and reporting, adhering to applicable norms and SOPs. Maintain project tracking tools for deliverables, contracts, travel, workshops, and grants. Assist in preparing and formatting reports, informational materials, presentations, and meeting minutes. Ensure proper electronic and physical filing and organization of project documentation. Participate in team meetings and provide updates on assigned tasks. Organize logistics for meetings, workshops, and events, including travel and accommodation arrangements. Process travel authorizations and related documentation. Liaise with suppliers and participants on logistical matters. Compile and verify supporting documentation for payment processing and contract administration. Maintain tracking spreadsheets for procurement and payments. Support the registration and filing of administrative and procurement transaction documents. Assist in organizing training sessions and knowledge-sharing activities. Contribute to maintaining shared project files and collaboration platforms.

Work Experience

Required: Relevant experience in project management or related areas. Demonstrated proficiency in collaboration and productivity tools (e.g., MS Office, G-Suite) and web-based management systems. Desirable: Experience supporting public policies for children's rights, violence prevention, drug policy, or social inclusion.

Skills

Communication, Document Management, Technical Support, Active collaboration

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