Project Management Support - Senior Assistant Vacancy Type Internal candidates only

Organizational Context

UNOPS operates in Latin America and the Caribbean, focusing on sustainable development through resilient infrastructure, public health support, and institutional capacity building. The Southern Cone Multi-Country Office in Brazil collaborates with various partners on projects in health, education, and urbanization, emphasizing transparency and results. This role supports specific programs like the Nosso Chão, Nossa História Programme and the Brazil-UN Fund for the Sustainable Development of the Amazon.

Job Purpose

The Project Management Support Senior Assistant provides essential administrative and coordination support to ensure the effective development and lifecycle management of grants, procurement, and administrative processes. This role is crucial for the seamless implementation of projects by assisting in drafting calls for proposals, managing selection processes, and conducting technical and financial monitoring. The incumbent's contributions ensure compliance with organizational standards and facilitate the timely delivery of project objectives, ultimately supporting UNOPS' mission to deliver high-impact solutions and advance sustainable development goals.

Responsibilities

Provide comprehensive administrative and coordination support for project planning, implementation, monitoring, and reporting, adhering to UNOPS rules and SOPs. Track project progress, deliverables, contracts, and grants, ensuring timely follow-up and accurate documentation. Prepare reports, briefing materials, and meeting notes for management and stakeholders, and maintain up-to-date project data. Coordinate logistics for meetings, workshops, and events, including travel, accommodation, and security. Support procurement processes by preparing requisitions, purchase orders, and payment requests, and verify supporting documentation for compliance. Assist in tender reviews, evaluation processes, and contract administration. Provide administrative and logistical support to senior management, including scheduling and travel arrangements. Contribute to knowledge sharing by supporting training sessions and participating in Communities of Practice.

Work Experience

Required experience includes project management or related areas, and demonstrable proficiency in collaboration tools (e.g., MS Office, G-Suite) and web-based management systems. Desirable experience includes working in multicultural environments, UN system organizations, developing countries, or in development/humanitarian contexts.

Skills

Data Analysis, Project Implementation, Stakeholder Management

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