Project Management Support - Specialist Vacancy Type Internal candidates only

Organizational Context

UNOPS operates in Latin America and the Caribbean, focusing on sustainable development through resilient infrastructure, public health support, and institutional capacity building. The Office of the Regional Director (ORD) in Panama City provides strategic leadership, coordination, and oversight across the region, ensuring effective delivery of UNOPS' mandate and alignment with national priorities and the Sustainable Development Goals.

Job Purpose

The Project Management Specialist provides crucial support to the Regional Director for Latin America and the Caribbean, managing the regional agenda and enhancing decision-making. This role involves identifying key issues, analyzing complex challenges, developing recommendations, and preparing executive-level communications and reports. It also entails coordinating with regional and headquarters stakeholders, analyzing trends and risks, and preparing for and following up on executive meetings. The specialist ensures all activities align with UNOPS policies and standards, contributing to the effective oversight and strategic engagement of the Regional Director's office.

Responsibilities

Key responsibilities include managing stakeholder communications, ensuring country offices, regional teams, and headquarters are informed of priorities and decisions. The role involves maintaining the Regional Director's calendar, coordinating executive meetings, official missions, and travel, and preparing necessary briefing materials. The specialist acts as a liaison for stakeholders, ensuring timely follow-up on commitments and escalating issues as needed. Additionally, responsibilities cover maintaining project files, ensuring accurate data entry into UNOPS systems, monitoring administrative procedures, processing payments, and producing reports. The role also supports knowledge management by contributing to the development of tools, compiling lessons learned, and disseminating best practices.

Work Experience

A minimum of 5 years of professional experience in project management support and reporting is required. Experience with UN/UNOPS rules and procedures in Procurement, Finance, HR Management, and administrative regulations is considered an advantage.

Skills

Data Management, Executive Administrative Assistance, Stakeholder Management, Travel Arrangements

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