Assistente de Gestão de Projeto [PRONASCI]

Organizational Context

The UNODC, through the CDESC project, focuses on evidence-based studies and analyses regarding drug issues, promoting sustainable social, economic, and environmental alternatives. It supports public policies for vulnerable youth, integrating alternative development concepts. UNOPS, as an operational arm of the UN, provides project management, procurement, and infrastructure services to partners globally, supporting peacebuilding, humanitarian, and development efforts.

Job Purpose

The Project Management Assistant, under the supervision of the PRONASCI Team within the CDESC Project, is responsible for executing administrative transactions essential for project operations. This role involves processing project documentation, managing logistical arrangements, handling procurement requests, and performing reporting tasks. All activities must be conducted in strict adherence to established rules, regulations, and Standard Operating Procedures (SOPs), with routine supervision ensuring compliance and efficiency in project support.

Responsibilities

Provide administrative support for project planning, implementation, monitoring, and reporting, adhering to applicable norms and SOPs. Maintain project tracking tools for deliverables, contracts, travel, workshops, and grants. Assist in preparing and formatting reports, informational materials, presentations, and meeting minutes. Ensure proper filing, storage, and organization of project documentation (electronic and physical). Participate in team meetings and provide task updates. Support the organization of logistics for meetings, workshops, and events, including travel and accommodation arrangements. Process travel authorizations and related documentation. Compile and verify supporting documentation for payments and contract administration. Maintain tracking tools for procurement and payments. Support the organization of training sessions and knowledge-sharing activities. Assist in compiling information and conducting basic research for reports and documentation.

Work Experience

Required: Relevant experience in project management or related areas. Demonstrated proficiency in collaboration and productivity tools (e.g., MS Office, G-Suite) and web-based management systems. Desirable: Experience with UN system organizations or government institutions, procurement, HR, bidding, travel, or finance activities.

Skills

Communication, Document Management, Logistics Management, Technical Support, Administrative Support, Procurement Support, Knowledge Management.

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