Procurement Intern

Organizational Context

The UNOPS Austria Multi-Country Office (AUMCO) supports sustainable development across 12 countries in Europe and Central Asia, focusing on infrastructure, procurement, and project management. The Uzbekistan office, established in Tashkent in 2022, specifically aids the government's development efforts, particularly in healthcare infrastructure and service delivery, contributing to SDG3.

Job Purpose

The Procurement Intern will provide essential support to the procurement team, focusing on contract documentation, PDS system administration, and maintaining the accuracy of procurement records. This role offers a practical learning opportunity to understand and apply UNOPS' procurement rules and procedures, ensuring efficient and compliant operations. The intern will contribute to the successful execution of projects by ensuring that all procurement documentation is accurate, complete, and properly managed within the designated systems, thereby supporting the overall objectives of the UNOPS Uzbekistan office.

Responsibilities

The Procurement Intern is responsible for reviewing and verifying contract-related documentation for completeness and accuracy, ensuring all required documents are present and correctly filed. This includes studying contract terms and conditions and understanding documentation requirements throughout the procurement and supply chain process. The intern will gain proficiency in the PDS system, uploading finalized documents according to established conventions. Key duties involve maintaining contract management and logistics monitoring tools, creating and organizing electronic document versions, and assisting with contract administration by maintaining registers and linking them to relevant financial records. The role also includes tracking contract validity, supporting the review of shipping and customs documentation, and potentially traveling within Uzbekistan for operational support. Administrative and technical assistance to the Procurement and Supply Chain Team is also a core function.

Work Experience

No prior work experience is required for this internship. However, any experience in administrative support, document management, or procurement-related tasks is considered an asset.

Skills

Communication, Data Entry, Document Management, Filing, Microsoft Office, Detail-oriented

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