HR Associate

Organizational Context

The United Nations Mine Action Service (UNMAS) Syria, based in Damascus, coordinates humanitarian mine action and supports UN operations by enabling safe access. UNMAS works with the Syrian Government and serves as the lead agency for the Mine Action Sub Cluster, aligning with the Humanitarian Response Plan to address the impact of explosive hazards.

Job Purpose

The HR Associate provides essential support for transparent and efficient Human Resources and Travel Management services within UNMAS Syria. This role is critical for ensuring compliance with UN and UNOPS regulations, facilitating recruitment processes, managing personnel records, and coordinating travel arrangements. By offering expert advice and support to personnel and management, the associate contributes to the smooth operation of the office and supports the broader humanitarian mine action efforts in Syria, ensuring that staff have the necessary support to carry out their vital work in a challenging environment.

Responsibilities

The HR Associate manages comprehensive HR functions, including full compliance with UN/UNOPS rules, processing payroll and non-payroll activities, and managing personnel records such as identity cards and leave. They coordinate the recruitment of consultants, draft terms of reference, and ensure diverse candidate outreach. The role involves advising personnel on service conditions, providing induction training, and maintaining HR databases. Additionally, the associate handles all aspects of travel management, validating flight options, preparing travel authorizations, processing bookings, and assisting with visa requirements. Protocol duties include liaising with government ministries on visa and permit processing, facilitating customs clearance, and managing VAT exemptions, ensuring smooth operations for personnel and shipments.

Work Experience

Requires relevant experience in administration, human resources, or travel management. Experience within the UN or an international NGO is considered desirable.

Skills

Human Resources Management, Travel Management, Recruitment Coordination, Personnel Records Management, Protocol Management, Compliance, Communication, Customer Service.

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