Project Management Support - Senior Officer

Organizational Context

UNOPS Middle East Region (MR) supports operations across Iraq, Jordan, Lebanon, Syria, Yemen, and the State of Palestine, fostering partnerships to deliver solutions for development, peace, and humanitarian challenges. The Jerusalem Office strengthens operations in Palestine, contributing to sustainable public infrastructure. The project office focuses on humanitarian response and early recovery in Gaza, with activities in infrastructure, procurement, and project management.

Job Purpose

The Project Management Support Senior Officer is crucial for the effective implementation, coordination, and monitoring of project activities, ensuring successful delivery within defined scope, time, cost, and quality parameters. This role provides essential analytical and operational support for project planning, execution, and reporting. It actively contributes to risk and performance management and ensures timely communication with all partners and stakeholders. By focusing on client needs and employing problem-solving skills, the Senior Officer drives efficient project delivery and helps achieve results aligned with organizational and donor expectations, contributing significantly to the overall success of the "Programme for Emergency Recovery in Palestine".

Responsibilities

Project Delivery and Performance: Support the Project Manager in maintaining project implementation and procurement plans. Liaise with UNOPS support teams for administrative and operational matters, including procurement, contract management, and logistics. Facilitate communication with JICA and other stakeholders, and support contract management and supplier performance evaluation. Identify and report potential risks and issues, assisting in developing mitigation strategies. Procedures: Assist in preparing reports as per legal agreements and implementation plans. Monitor stakeholder and internal communications. Support the development of procurement requirements and evaluation of bids. Maintain project files and document lessons learned. Ensure adherence to financial management guidelines and control mechanisms, supporting budget management, cash flow, and timely payments. Manage expenditures against the budget and comply with UNOPS policies. Monitoring and Reporting: Prepare and issue regular narrative and financial reports to JICA and UNOPS. Maintain project diaries and progress reports. Stakeholder Engagement: Coordinate internal and external project communications and stakeholder engagement, ensuring effective timing and management of interdependencies. Quality Assurance: Ensure project compliance with audit requirements and effective supplier quality systems. Coordinate quality reviews of project documents and deliverables. Knowledge Management: Encourage capacity-building activities and contribute to lessons learned procedures, ensuring timely sharing of insights.

Work Experience

Required experience includes project management or related areas, specifically in procurement-related projects, and proficiency with collaboration tools (e.g., MS Office, G-Suite) and web-based management systems. Desired experience includes working in the Middle East region, conflict-affected countries, managing JICA-funded projects, multicultural environments, UN system organizations, or in development/humanitarian contexts.

Skills

Data Analysis, Project Implementation, Stakeholder Management

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