Finance Assistant (Vendor/Supplier Bank Data Approval)

Organizational Context

The UNOPS Bangkok Shared Service Centre (BSSC) operates as a global hub for efficient, high-quality transactional services. It enhances UNOPS' operational capacity by standardizing support in key administrative areas, primarily focusing on personnel contract administration and payroll. The BSSC centralizes and streamlines essential back-office functions, enabling UNOPS offices worldwide to function more effectively.

Job Purpose

The Finance Assistant (Vendor Approver Team) is responsible for providing essential financial and administrative support to ensure the accurate processing of vendor registrations and the maintenance of reliable vendor profile records. This role is critical for ensuring compliance with UNOPS financial rules and regulations. The Finance Assistant actively supports daily financial operations, including meticulous vendor data management, thorough review and approval processes, and effective coordination with various internal stakeholders. By ensuring accuracy, timeliness, and a client-oriented approach in all activities, the Finance Assistant directly contributes to the effective and efficient delivery of UNOPS financial services, upholding established standards and procedures.

Responsibilities

Ensure the consistent implementation of operational strategies and procedures, maintaining full compliance of financial processes and records with UNOPS rules, regulations, policies, and strategies. Provide essential data entry support and approval for vendor profiles, collaborating with field offices and HQ/corporate units in the vendor profile review process. Assist in vendor reviews by processing registration forms and supporting documents, entering data into the UNOPS ERP system, and ensuring compliance before profile approval. Maintain proper record-keeping and filing systems for vendor registration and updates according to UNOPS document retention policy. Update and maintain verified international and local fund transfer requirements between UNOPS and beneficiary banks. Investigate and resolve payment issues related to supplier data, and assist with ad-hoc requests such as supplier batch uploads and data reports. Periodically extract and process closing and cleanup reports to ensure high data quality within the supplier database. Participate in finance-related training and capacity-building initiatives, contribute to knowledge networks, and support the documentation of procedures, lessons learned, and best practices.

Work Experience

Required experience includes project financial management, budgeting, cash management, financial reporting, and proficiency with collaboration tools (MS Office, G-Suite) and web-based management systems. Experience in multicultural environments, UN system organizations, developing countries, or with financial systems/ERP software is desirable.

Skills

Finance, Accounting, Financial Accounting Standards 133, Enterprise Communication & Collaboration

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