Procurement Associate

Organizational Context

The East Asia and Pacific Multi-Country Office (EAPMCO) supports UNOPS operations across 24 countries, focusing on areas like energy transition and sustainable development. The Papua New Guinea (PNG) office, established in 2020, manages a growing portfolio in infrastructure, procurement, and project management, collaborating with the government and international partners on health, WASH, and energy initiatives.

Job Purpose

The Procurement Associate provides essential support for procurement and contract administration across various UNOPS programmes in Papua New Guinea. This role ensures efficient and timely service delivery, upholding UNOPS procurement rules, regulations, policies, and strategies. By promoting a quality-driven, client-focused, and results-oriented approach, the Associate collaborates with procurement personnel and diverse stakeholders, including programme officers and portfolio managers, to achieve project objectives with minimal supervision.

Responsibilities

The Procurement Associate is responsible for executing procurement transactions, including market research, supplier database maintenance, and preparing solicitation documents (RFPs, RFQs, ITBs). They manage Purchase Orders, contracts, and amendments, ensuring completeness of documentation and compliance with sustainability requirements. The role involves collaborating with project teams on procurement planning, reviewing requisitions, and liaising with vendors for timely delivery. Additionally, the Associate supports bidding processes, contract administration, and provides responses to procurement-related queries, while also contributing to knowledge sharing and training initiatives.

Work Experience

Requires relevant experience in advising on and implementing policies and procedures for complex procurement programmes and strategies within international or multi-national organizations.

Skills

Contract Management, Market Analysis, Procurement, Regulations, Risk Management, eProcurement

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