Portfolio Senior Officer Vacancy Type Internal candidates only

Organizational Context

The Infrastructure and Project Management Group (IPMG) at UNOPS provides policy, standards, and support for project, infrastructure, and financial management. It leads the design and implementation of a project, programme, and portfolio management (P3M) system. This role sits within the Mission Secretariat, supporting eight key strategic Missions focused on global challenges like climate action, energy transition, and digital transformation.

Job Purpose

The Portfolio Senior Officer will provide essential analytical, administrative, and logistical support to the Mission Secretariat, ensuring the smooth operation, coordination, and reporting of eight strategic Missions. This role is critical for systematizing coordination across the Missions, the Technical Support Team (TST), and the Secretariat. By managing communication channels and delivering in-depth data insights, the position directly contributes to strengthening operational efficiency, improving collaboration, and enabling informed decision-making. The ultimate aim is to enhance the effective delivery of Mission priorities and support UNOPS' broader goals in sustainable development and global initiatives.

Responsibilities

Coordinate the planning and organization of meetings, workshops, and strategic events, including logistical preparation and follow-up. Maintain structured electronic repositories and documentation systems to enhance operational efficiency and knowledge management. Facilitate the onboarding of new personnel by providing access to key documentation and platforms. Support the overall functioning of the Mission Secretariat by facilitating coordination across the eight Missions. Contribute to the preparation and dissemination of internal and external communications, managing stakeholder contact lists and collaboration platforms. Coordinate the collection and consolidation of data for reporting, contributing to progress reports, presentations, and analytical summaries. Conduct research and basic analysis on thematic areas relevant to the Missions to support decision-making. Organize and maintain shared documentation repositories and databases, supporting the development of knowledge products and facilitating knowledge-sharing sessions. Monitor budget updates for Technical Support team activities and coordinate logistical arrangements for events. Provide analytical, coordination, and operational support as required to ensure effective implementation of Mission Secretariat priorities.

Work Experience

Requires relevant experience in project support and/or a combination of administrative support, communication, or reporting. Experience working with UNOPS within the last 3 years is mandatory. Proven experience in organizing meetings, taking minutes, and managing administrative tasks is essential. Experience with Google Workspace and Confluence is desirable.

Skills

Budget Monitoring, Communication, Knowledge Management, Project Coordination, Reporting, Research

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