Office Assistant

Organizational Context

The United Nations Industrial Development Organization (UNIDO) promotes industrial development for poverty reduction, inclusive globalization, and environmental sustainability, aligning with the 2030 Agenda and SDGs. This role is within the Country Office Albania, supporting its operations and contributing to UNIDO's mission of accelerating inclusive and sustainable industrial development in Member States.

Job Purpose

To provide comprehensive secretarial and administrative support to the Country Office Albania, ensuring efficient and effective operations and contributing to the achievement of UNIDO's objectives.

Responsibilities

Screening and responding to correspondence and inquiries, drafting documents, managing project-related administrative tasks, processing recruitment and travel actions using SAP, maintaining files and databases, and performing general administrative duties. This includes assisting with budget monitoring, preparing reports, and coordinating meetings and events.

Work Experience

A minimum of five years of relevant administrative support experience is required for candidates with secondary education; three years for those with a Bachelor's degree. Experience with Microsoft Office, office procedures, and preferably UN system practices is required. Experience in project administration, finance, and SAP or similar ERP systems is desirable.

Skills

Proficiency in office administration, secretarial support, document management, information retrieval, and communication. Ability to use Microsoft Office Suite (Word, Excel, Outlook) and SAP or similar ERP systems. Strong organizational and multitasking abilities.

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