Administrative Associate (G-6), FT, #00137729, Havana-Cuba, LACR

Organizational Context

UNICEF works in over 190 countries and territories to save children’s lives, defend their rights, and help them fulfill their potential. UNICEF Cuba collaborates with national institutions to guarantee rights and equal development opportunities for children and adolescents, and to strengthen a culture of rights and participation. The office is beginning a new Country Programme Document (CPD) (2026-2030).

Job Purpose

Under the supervision of the Country Office Operations Manager, the Administrative Associate is responsible for executing a broad variety of procedural and specialized complex administrative tasks for the respective section. This role requires in-depth knowledge of UN/UNICEF administrative procedures, processes, and policies. The incumbent will manage administrative duties, procurement for services, communications and workflow, events and logistics, travel management, invoice processing, and property management and supplies/equipment. This position is crucial for ensuring the smooth and efficient operation of the UNICEF Cuba office, supporting the implementation of the new Country Programme Document (CPD) (2026-2030) and contributing to the overall mission of saving children's lives, defending their rights, and helping them fulfill their potential.

Responsibilities

The Administrative Associate will execute a broad range of administrative and procedural tasks, ensuring compliance with UN/UNICEF policies. Key responsibilities include managing procurement processes for services, facilitating effective communications and workflow within the office, and coordinating events and logistics. The role also involves comprehensive travel management for staff and consultants, including booking flights, accommodation, and processing travel claims. Accurate and timely invoice processing for goods and services is essential. Furthermore, the incumbent will oversee property management, including inventory of supplies and equipment, ensuring proper utilization and maintenance. This position requires a proactive approach to problem-solving and a commitment to supporting the operational needs of the UNICEF Cuba office to achieve its programmatic goals for children and adolescents.

Work Experience

A minimum of six (6) years of progressively responsible administrative or clerical work experience is required, including experience in facilities management, travel management, invoice processing, event organization, and procurement-related activities.

Skills

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Administrative procedures, Procurement processes, Travel management, Invoice processing, Event coordination, Logistics management, Property management, Communication skills, Workflow management, Supervisory experience, SAP/ERP systems (desirable)

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