Executive Associate, G-6, Fixed Term Position, Kuala Lumpur, Malaysia, #00022621 (Malaysian Nationals Only)

Organizational Context

UNICEF works in over 190 countries and territories to save children’s lives, defend their rights, and help them fulfill their potential. In Malaysia, UNICEF influences the development narrative through evidence generation, advocacy, and policy recommendations, supported by partnerships with civil society, the private sector, academia, and think tanks.

Job Purpose

Under the supervision of the Head of Office, the Executive Associate, GS-6, provides high-level executive and operational support to ensure the smooth and efficient functioning of the office. The role is pivotal in enabling senior leadership to focus on strategic and substantive priorities by ensuring day-to-day operations, communications, and administrative processes are managed with professionalism, accuracy, and discretion. As an Executive Associate, you will be a trusted partner to senior leadership, contributing directly to the effectiveness of UNICEF’s programmes and operations. Your work will help ensure timely decision-making, strong internal coordination, and compliance with organizational policies and procedures.

Responsibilities

Delivering high-level administrative and operational support to ensure smooth office functioning. Providing comprehensive communications and correspondence support on behalf of the supervisor. Managing the supervisor’s calendar, meetings, travel, and briefing materials. Coordinating communications, following up on deadlines, and representing the head of office on administrative matters to ensure efficiency, accountability, and continuity of office operations. Applying a broad range of specialized administrative and operational procedures to support senior management and their teams. Ensuring that leadership can focus on delivering results for children by managing day-to-day operations effectively.

Work Experience

At least 6 years of relevant work experience in administrative or clerical work is required. Experience in executive management, executive support, office administration, administrative operations, communications coordination, calendar management, travel administration, event logistics, project coordination, records management, stakeholder coordination and any other related fields.

Skills

MS Word, Excel, PowerPoint, SharePoint, Clerical Work, Integrated Information Management systems, Organization & Planning, Task Prioritization, Multi-Task Management, Confidentiality & Discretion

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