Operations Assistant, G-5, FT, #006893, Monrovia, Liberia - WCAR

Organizational Context

UNICEF works in over 190 countries and territories to save children’s lives, defend their rights, and help them fulfill their potential. At UNICEF, we are committed, passionate, and proud of what we do for as long as we are needed. Promoting the rights of every child is not just a job – it is a calling.

Job Purpose

The Operations Assistant is based in the Country office and reports to the Deputy Representative/Operations. This post provides administrative support in all areas of Operations including Finance, HR, Admin, ICT, etc. and manages the office of the Deputy Representative – Operations. Under the close supervision and guidance of the Deputy Representative/Operations, the Operations Assistant supports the office’s sections by carrying out a range of procedural, administrative, and operational tasks, to help develop, implement and monitor their country programme, ensuring timely and effective delivery that is consistent with UNICEF rules and regulations. The post is a key interface with a broad range of contacts including high-ranking officials, both within and outside the Organization. The post prioritizes tasks and organizes work under close guidance from the supervisor.

Responsibilities

Support to Office of Deputy Representative/Operations: Collect and generate operational data to support the Deputy Representative Operations to identify trends, risks, and opportunities and to support anticipatory decision-making and risk mitigation. Coordinate appointments and high-level meetings for the supervisor and section. Ensure all meeting outcomes are documented and disseminated to relevant stakeholders to maintain organizational alignment. Maintain supervisor’s calendar, schedule appointments and meetings as requested. Administer and manage travel arrangements for supervisors as necessary. Conduct monthly monitoring of Segregation of Duty (SOD) violations and implement supervised mitigation measures. Monitor operational dashboards and Key Performance Indicators (KPIs) to track performance. Establish and maintain operations office filing and reference systems, ensuring the inter/intra-net websites are up to date and accurate. Manage and review incoming and outgoing correspondence.

Work Experience

A minimum of five years of relevant administrative and operational support experience is required. Experience in an international organization or UN system agency is an asset.

Skills

Administrative Support, Operational Support, Data Collection and Analysis, Meeting Coordination, Travel Arrangements, Performance Monitoring, Filing Systems Management, Correspondence Management, Risk Mitigation, Organizational Alignment

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