Administrative Associate (Asset and Facilities Management), G-6, Temporary Position, Somalia, 364 days, Mogadishu, Somalia, #00137992

Organizational Context

UNICEF works in over 190 countries to save children’s lives, defend their rights, and help them fulfill their potential. We are committed, passionate, and proud of what we do. Promoting the rights of every child is not just a job – it is a calling. UNICEF is a place where careers are built, offering diverse opportunities for professional and personal development.

Job Purpose

The operational context of the UNICEF Somalia Country Office demands an exceptionally resilient administrative infrastructure to sustain programmatic delivery across an asymmetric and highly volatile environment. Operating within a complex, non-family duty station characterized by stringent security protocols, fluid logistics, and decentralized field offices, the efficient upkeep of institutional assets, telecommunications networks, and secure premises is directly tied to business continuity and staff safety. Introducing the Administrative Associate (GS-6) position provides a dedicated technical anchor to manage these high-stakes operational dependencies. Centralizing the tracking of high-value assets, optimizing cost-effective facility operations, relocation of the main office in Mogadishu and coordinating critical transportation and communications infrastructure, this role mitigates compliance risks and prevents administrative bottlenecks. Ultimately, this position relieves technical sections of transactional operational burdens, reinforcing internal controls and transforming routine administration into a proactive, compliant enabler of UNICEF's mandate for children in Somalia.

Responsibilities

Under the supervision and guidance of the Administrative Officer, the Administrative Associate (GS 6) provides specialized administrative and operational support services in the areas of asset management, facilities and premises management, events support, staff telecommunications, and transportation coordination. The role requires in-depth knowledge of UNICEF administrative procedures, processes, systems and policies, and contributes to the efficient, compliant and cost-effective management of assets, facilities and operational services at the duty station. The incumbent supports business continuity and enables program delivery through accurate record keeping, coordination, monitoring and routine follow-up, in line with established guidelines. Key functions include maintaining accurate records of expendable and non-expendable assets, ensuring proper asset tagging and status updates, supporting physical asset verifications, serving as Secretary/Member (Ex-Officio) to the Property Survey Board, and monitoring asset movements. Additionally, the role provides support for facilities and premises management, including monitoring service providers, coordinating maintenance, and supporting space planning and office relocation. Event management support for official meetings and workshops is also a key responsibility.

Work Experience

A minimum of six years of relevant administrative and operational experience, with a focus on asset and facilities management, is required. Experience in a UN or international organization setting is an asset.

Skills

Asset Management, Facilities Management, Record Keeping, Procurement Support, Logistics Coordination, Event Planning, Budget Monitoring, UNICEF Procedures, Communication, Interpersonal Skills, Problem-Solving, Attention to Detail

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