Communication Assistant, G-5, FT, Rome, Italy Private Fund Raising and Partnerships, #00134127 (Open to EU Citizens or Valid Italian Work Permit Holders)

Organizational Context

UNICEF operates in over 190 countries, dedicated to saving children's lives, defending their rights, and helping them reach their full potential. We are committed, passionate, and proud of our work, viewing the promotion of children's rights not just as a job but as a calling. UNICEF offers diverse opportunities for professional and personal growth.

Job Purpose

This position is responsible for the overall administrative activities supporting the Ecosystem Engagement team within UNICEF's private sector ecosystem. The role will provide crucial support to the Communication Manager and Knowledge Management Specialist in executing communication functions and managing project delivery. Key accountabilities include effective management of the team’s budget, overseeing all administrative tasks, and ensuring smooth operations. The Communication Assistant will play a vital role in coordinating internal communication and engagement strategies, utilizing channels like the Pulse Newsletter, intranet, and staff meetings to reach the right audiences with relevant content, thereby contributing to the strategic objectives of leadership at PFP.

Responsibilities

The Communication Assistant will manage the team’s budget effectively, including monitoring utilization and ensuring compliance with financial rules and regulations, such as grants tracking and expenditure monitoring. This role involves extensive administrative work, including procurement processes, travel arrangements, and invoice processing. A significant part of the responsibility includes supporting internal communication efforts and project management, contributing to the coordination of communication throughout the ecosystem. The assistant will also be involved in knowledge management activities, including supporting events and webinars. Maintaining repositories, intranet pages, and collaboration platforms, along with uploading and documenting content, is also a key responsibility. The role requires proven experience in organizing meetings, preparing agendas and materials, and supporting webinars or knowledge-sharing sessions. Attendance tracking and other administrative duties as assigned will also be part of the daily tasks, ensuring the smooth functioning of the Ecosystem Engagement team.

Work Experience

A minimum of five years of relevant administrative or clerical work experience is required. Experience maintaining repositories, intranet pages, or collaboration platforms and uploading/documenting content is necessary. Proven experience organizing meetings, preparing agendas/materials, and supporting webinars or knowledge-sharing sessions is required. Hands-on experience supporting budget preparation, monitoring utilization, and ensuring compliance with rules is also required.

Skills

Administrative support, Budget management, Procurement, Travel arrangements, Invoice processing, Internal communication, Project support, Knowledge management, Event support, Webinar support, Content management, Meeting organization

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