Facilities Services Specialist, P-3, FT, #00134524, DFAM, NYHQ, USA

Organizational Context

UNICEF operates in over 190 countries, dedicated to saving children's lives, defending their rights, and helping them reach their full potential. The organization is undergoing a transformation to enhance efficiency, accountability, and cost optimization, adapting its administrative support framework to evolving global business and premises management needs.

Job Purpose

The Facilities Services Specialist will provide strategic and technical support in premises management to enhance operational efficiency and reduce costs through space optimization, common premises initiatives, office renovations, and construction projects. This role is crucial for maintaining safe, accessible, sustainable, and functional working environments that support staff well-being and operational continuity at UNICEF's New York Headquarters (NYHQ). The position contributes to UNICEF's ongoing organizational transformation, the Future-Focused Initiative (FFI), by adapting administrative support functions related to premises management to meet evolving global business needs and ensure cost-effectiveness.

Responsibilities

Under the supervision of the Chief Administrative Management (Common Services) - P5, the Facilities Services Specialist is responsible for the comprehensive management of office space, building maintenance, and renovations at 3 UN Plaza (UNICEF House). This includes conducting periodic analyses of space requirements to align with established office standards and operational needs. The specialist will oversee and coordinate the work of service providers, contractors, engineers, and architects to ensure timely and cost-effective completion of projects. Key responsibilities involve managing facilities management operations, including space planning, maintenance schedules, and overseeing renovation and construction activities. The role requires close collaboration with internal stakeholders and external partners to ensure that facilities meet safety, accessibility, and sustainability standards, supporting a productive work environment for all staff.

Work Experience

A minimum of two years of progressively responsible professional experience in facilities management, property management, or a related field is required. Experience in managing office space, building maintenance, renovations, and construction projects is essential. Experience working in an international organization or UN system is an asset.

Skills

Space Management, Building Maintenance, Renovation Project Management, Construction Project Oversight, Vendor and Contractor Management, Budget Management, Strategic Planning, Operational Efficiency, Risk Assessment, Stakeholder Communication, Sustainability Practices, UNICEF Operations

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