Batch of 4 positioin: Administrative Associate, G-6, TA (6 months), Bunia, Beni, Butembo, Kinshasa, DR of the Congo-WCAR

Organizational Context

UNICEF works in over 190 countries and territories to save children’s lives, defend their rights, and help them fulfill their potential. At UNICEF, we are committed, passionate, and proud of what we do for as long as we are needed. Promoting the rights of every child is not just a job – it is a calling.

Job Purpose

The Administrative Associate is responsible for executing a broad variety of procedural and specialized administrative support tasks for UNICEF’s Ebola response in Bunia. The incumbent will provide operational, administrative, budget monitoring, procurement, travel, logistics, workflow and records management support, requiring in-depth knowledge of UNICEF administrative procedures, processes and policies. The role will help ensure timely, efficient, and compliant administrative support to enable rapid implementation of emergency response activities. This position is crucial for maintaining the operational efficiency of the Ebola response in a challenging and evolving environment, ensuring that resources are managed effectively and that support functions are seamlessly integrated with the programmatic needs of the emergency response.

Responsibilities

Monitor budgets and expenditures, ensuring compliance with UNICEF rules and regulations, and keeping the supervisor informed of required actions. Support budget preparation, revisions, monitoring, and financial closure activities. Maintain records, trackers, and control systems for budget and administrative processes. Process and reconcile financial transactions, including payments and reimbursements. Assist in procurement activities, including preparing requisitions, obtaining quotations, and liaising with vendors. Coordinate travel arrangements for staff and consultants, including booking flights, accommodation, and visas. Manage office supplies and equipment, ensuring adequate stock levels and proper inventory control. Provide logistical support for meetings, workshops, and events. Maintain and organize official records and filing systems, ensuring confidentiality and accessibility. Support the onboarding and offboarding of staff and consultants. Assist in the preparation of reports and presentations. Ensure adherence to administrative policies and procedures, and contribute to their improvement. Provide general administrative support to the team as needed.

Work Experience

A minimum of six years of relevant administrative and operational experience is required. Experience in a UN or international organization setting is an asset.

Skills

Administrative Support, Budget Monitoring, Financial Transactions, Procurement Support, Travel Coordination, Logistics Management, Record Keeping, UNICEF Procedures, Emergency Response, Office Management, Reporting, Compliance

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