Programme Assistant, G-5, Temporary Appointment, 364 days, New Delhi, India, #00119393 (open for Indian Nationals only or with valid work permit)

Organizational Context

UNICEF works in over 190 countries and territories to save children’s lives, defend their rights, and help them fulfill their potential, from early childhood through adolescence. We are committed, passionate, and proud of what we do for as long as we are needed. Promoting the rights of every child is not just a job – it is a calling.

Job Purpose

The Programme Assistant is required to support the YuWaah section by carrying out a range of procedural, administrative, and operational tasks. This role is crucial for initiating any transactions related to supply and procurement of services in VISION, including creating and amending purchase requisitions, TA Requisition/TOR Forms, and requests in PCM. The assistant will manage all transactions related to partnership management in ezhact 2.0/etools/UNPP, fund management services for allocation/transfer and rephasing, MDM cases for vendor and partner management, and creating TRIPs-TOB for staff in Fiori. Additionally, the role provides logistical support for events, meetings, and travel arrangements, ensuring timely and effective delivery consistent with UNICEF rules and regulations.

Responsibilities

Facilitate the processing of contracts for consultants, vendors, and external partners by preparing and filing documents, completing necessary forms, uploading TORs in VISION, and making logistical arrangements. Maintain up-to-date vendor lists, partner information, and consultant rosters. Collect invoices and file documents for approval and subsequent processing in VISION and the service gateway. Prepare and maintain records, documents, and control plans for monitoring project/programme implementation and financial expenditures. Support the management of administrative supplies and office equipment. Provide travel assistance to staff members, including arrangements and entitlements, liaising with relevant travel focal points. Carry out transactions in VISION, ensuring programme results, activities, and coding align with annual work plans and making necessary revisions. Support capacity development activities, meetings, and conferences by managing logistical arrangements, engaging with facilitators, caterers, and hosts, arranging schedules, and liaising with budget focal points regarding costs and needs.

Work Experience

At least 5 years of relevant work experience in Administration, program administration, contract management, procurement, vendor management, travel coordination, records management, financial administration, event logistics, partnership management, and office administration.

Skills

Strong organizational, planning, and prioritizing skills, In-depth knowledge of administration policies and procedures, High sense of confidentiality, initiative, and good judgment, Ability to work effectively with diverse national and cultural backgrounds, Strong office management skills, Good knowledge of book-keeping, Proficiency in MS Word, Excel, and PowerPoint, Experience with UNICEF software (e.g., SharePoint), Experience using/facilitating virtual platforms for meetings, SAP knowledge, UN experience, International organization experience

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