Temporary Appointment: Travel Associate, GS-6 (multiple posts), in Travel Hub, Operations Section, Global Shared Services Centre, Budapest, Hungary

Organizational Context

UNICEF works in over 190 countries and territories to save children’s lives, defend their rights, and help them fulfill their potential. The Global Shared Services Centre (GSSC) in Budapest provides global services in Finance, Human Resources, Payroll, and IT. The Travel Unit manages travel administration for UNICEF offices worldwide.

Job Purpose

The Travel Associate (GS-6) at UNICEF's Global Shared Services Centre in Budapest will process travel requests for UNICEF offices globally, ensuring compliance with UNICEF's Travel policies. This involves managing official missions, appointments, reassignments, separations, home leave, family visits, and education grant travels. The role requires posting travel authorizations, verifying itineraries and ticket costs, and processing travel claims for final settlement. The position is crucial for the efficient and effective administration of travel services, supporting UNICEF's operations worldwide and contributing to the organization's mission of saving children's lives and defending their rights.

Responsibilities

The Travel Associate will be responsible for the comprehensive administration of travel requests for UNICEF offices worldwide. This includes processing various types of travel, such as official missions, appointments, reassignments, separations, home leave, family visits, and education grant travels, in strict adherence to UNICEF's Travel policies. Key tasks involve accurately posting travel authorizations, meticulously verifying itineraries and ticket costs to ensure cost-effectiveness, and thoroughly examining and processing travel claims prior to final settlement. The role also encompasses transactional service management and pre-processing activities to ensure smooth operations. Client service is paramount, requiring effective communication and support to UNICEF offices regarding their travel needs. The position may involve shift work, including Sundays, with compensatory time-off for official holidays and potential for flexible arrangements including partial remote work.

Work Experience

A minimum of six (6) years of relevant work experience in international travel, operations, administration, or logistics is required, with at least one (1) year specifically in travel management. A BA degree counts as 3 years of experience. Experience in travel administration or management is essential. IT proficiency, including MS Office Suite, is required. Experience with UNICEF/UN travel procedures and global distribution systems is desirable.

Skills

Travel Administration, Transactional Service Management, Client Service, UNICEF Travel Policies, Itinerary Verification, Travel Claim Processing, Microsoft Office Suite, Project Management, Collaboration, Problem Solving, Digital Dexterity

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