Executive Specialist , P-3, Fixed Term Position, Beijing, China #134960

Organizational Context

UNICEF operates in over 190 countries and territories, dedicated to saving children's lives, defending their rights, and helping them fulfill their potential from early childhood through adolescence. We are committed, passionate, and proud of our work, viewing the promotion of every child's rights not just as a job, but as a calling. UNICEF offers diverse opportunities for professional and personal development.

Job Purpose

The Executive Specialist, P-3, is responsible for providing crucial support to the supervisor in executing key strategic priorities. This role involves coordinating, managing, and meticulously planning activities to ensure systematic and organized implementation. A significant aspect of the position is managing an effective system for incoming information, including correspondence and decision memos, ensuring timely processing and dissemination. The incumbent will also contribute to the preparation of important documents, such as position papers and policy statements, and assist in drafting substantive correspondence. By managing the flow of information and identifying priority matters, the Executive Specialist ensures the supervisor is well-prepared for meetings, missions, and strategic decision-making, thereby enhancing UNICEF's operational effectiveness and advocacy efforts.

Responsibilities

The Executive Specialist will follow up on policies and instructions from the supervisor, keeping them informed of global UNICEF operations and relevant policy issues within the UN system. They may assist in drafting information notes for senior leadership, providing briefings on UNICEF's concerns and proposing actions to advance office objectives. The role includes coordinating the drafting of position papers and other relevant documents. The incumbent will support the supervisor in preparing statements reflecting UNICEF's policies and concerns, and in drafting substantive correspondence. They will also help raise UNICEF's profile within the broader UN system. A key function is managing the information flow to the supervisor, prioritizing urgent matters, analyzing supporting documents, and ensuring responsible sections take appropriate action. The Executive Specialist will confer with section heads to obtain timely information for decisions and approvals. Furthermore, they will prepare the supervisor for meetings and missions by drafting talking points, conducting research, and establishing contacts. The role may involve accompanying the supervisor to meetings and missions to take notes, ensure follow-up, and provide relevant input.

Work Experience

A minimum of five years of relevant professional experience is required. This experience should be in areas related to the job's responsibilities, such as programme support, coordination, or administrative management within an international organization.

Skills

Strategic Planning, Information Management, Correspondence Drafting, Policy Analysis, Coordination, Meeting Preparation, Research, Document Management, UN System Knowledge, Communication, Organizational Skills, Problem-Solving

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