Un(e) Stagiaire chargé(e) de l'Administration (6 mois), Bunia - DRC, WCAR

Organizational Context

UNICEF intervenes in over 190 countries and territories to save children's lives, defend their rights, and help them fulfill their potential, from early childhood to adolescence. At UNICEF, we are committed, passionate, and proud of what we do, as long as we are needed. Promoting the rights of every child is not just a job, it's a vocation.

Job Purpose

The internship program at the DRC office aims to provide a structured professional immersion for young students or recent graduates (within the last two years), aged 20 to 30 years maximum, to strengthen their skills and employability. This internship offers a unique opportunity to gain practical experience in administrative support within a dynamic international organization. The intern will contribute to the efficient functioning of the UNICEF Bunia office by supporting various administrative tasks, including record management, asset management, and mail handling. This role is crucial for ensuring smooth operations and supporting the broader mission of UNICEF in the Democratic Republic of Congo. The intern will work under the direct supervision of the Operations Officer, gaining valuable insights into UNICEF's operational procedures and humanitarian work.

Responsibilities

Under the direct supervision of the Operations Officer of the UNICEF Bunia office, the intern will be responsible for: A. Records Management and Administrative Support: - Sorting, filing, and reclassifying archives. - Organizing the archiving system. - Digitizing documents. B. Asset Management: - Verifying equipment. - Updating inventories. C. Reception and Mail Management: - Welcoming visitors. - Registering incoming and outgoing mail. - Distributing mail internally. - Maintaining the mail register. D. General Support: - Ensuring organized archives. - Maintaining a reliable inventory. - Efficient mail management. - Providing professional reception services. The intern will also be expected to assist with other administrative tasks as needed to support the office's operational requirements. This includes contributing to a positive and professional office environment and supporting team efforts to achieve UNICEF's objectives in the region.

Work Experience

No prior work experience is strictly required, but any previous administrative support or internship experience would be an asset.

Skills

Archiving, Administrative Support, Record Management, Asset Management, Mail Handling, Office Organization, Digitalization, Inventory Management, Microsoft Word, Microsoft Excel, Communication Skills, Organizational Skills

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