Programme Assistant, G-5, Fixed Term Position, Antananarivo, Madagascar, #00064901

Organizational Context

UNICEF intervenes in over 190 countries and territories to save children's lives, defend their rights, and help them reach their full potential. We are committed, passionate, and proud of what we do. Promoting the rights of every child is not just a job – it's a vocation. UNICEF is a place where careers are built, offering diverse opportunities for professional and personal development.

Job Purpose

The Programme Assistant (G5) is assigned to the Programme Section, reporting directly to the Section Chief. This position ensures cross-sectoral programme planning and operational functions, ensuring smooth coordination between technical teams, operational units, and external partners/service providers. Depending on programme priorities, the incumbent will support the effective implementation of UNICEF's mandate to promote the rights of every child, everywhere, in everything the organization does. This includes supporting the equity strategy, which focuses on the most disadvantaged and excluded children and families, translating the commitment to children's rights into action. The role is crucial in ensuring that all children have the opportunity to survive, develop, and reach their full potential, without discrimination, prejudice, or favouritism, contributing to sustainable national development.

Responsibilities

The Programme Assistant will provide administrative and operational support to the Programme Section. This includes assisting in the planning, implementation, and monitoring of programme activities, ensuring timely delivery of services and outputs. The incumbent will manage programme-related documentation, maintain records, and prepare reports as required. They will facilitate communication and coordination between different programme teams, operational units, and external partners, including government counterparts and implementing agencies. This involves organizing meetings, workshops, and events, and ensuring follow-up actions are taken. The Programme Assistant will also support financial management by processing payments, tracking expenditures, and preparing financial reports in accordance with UNICEF's financial rules and regulations. They will assist in procurement processes for programme supplies and services, ensuring compliance with procurement policies. Additionally, the role involves supporting data collection and analysis for programme monitoring and evaluation, contributing to evidence-based decision-making. The Programme Assistant will also handle general administrative tasks, such as managing correspondence, travel arrangements, and maintaining office supplies, ensuring the smooth functioning of the Programme Section.

Work Experience

At least three years of relevant work experience in programme support, administration, or a related field, preferably within a UN agency or international organization. Experience in data management and reporting is an asset.

Skills

Programme Support, Administrative Support, Coordination, Communication, Reporting, Data Management, Financial Administration, Procurement Support, Interpersonal Skills, Organizational Skills, Attention to Detail, Proficiency in MS Office Suite

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