Republication Interne - Externe: Executive Officer, NO-2, FT, Kinshasa - DRC #133216

Organizational Context

UNICEF works in over 190 countries and territories to save children's lives, defend their rights, and help them fulfill their potential. In the Democratic Republic of Congo (DRC), despite vast natural resources, extreme poverty, conflict, and food insecurity negatively impact the social situation and well-being of children and women. UNICEF has been active in the DRC since 1963.

Job Purpose

The Executive Officer will support coordination, management, and planning activities systematically and organizedly. This role is crucial for managing an effective system for incoming information, including correspondence, decision notes, and other institutional documents that form a significant part of the organization's records. The position also involves drafting plans and ensuring efficient information flow within the office. The Executive Officer will contribute to UNICEF's mission in the DRC by ensuring smooth operational processes and supporting the Representative in strategic and administrative tasks. This role is vital for maintaining organizational efficiency and supporting the effective delivery of programs aimed at improving the lives of children in the DRC, a country facing significant development and humanitarian challenges.

Responsibilities

The Executive Officer will be responsible for supporting the Representative in coordinating, managing, and planning activities in a systematic and organized manner. This includes managing an effective system for incoming information, such as correspondence, decision notes, and other institutional documents, ensuring they are properly filed and accessible as part of the organization's archives. The role involves drafting plans and ensuring efficient information management and communication flow within the office. The Executive Officer will assist in the preparation of reports, presentations, and other documents as required. They will also support the Representative in managing the office's administrative and operational functions, ensuring compliance with UNICEF policies and procedures. This position requires meticulous attention to detail, strong organizational skills, and the ability to handle sensitive information with discretion. The Executive Officer will play a key role in facilitating the smooth functioning of the Representative's office and contributing to the overall effectiveness of UNICEF's operations in the Democratic Republic of Congo.

Work Experience

A minimum of two years of relevant professional experience in administrative, management, or programme support roles is required. Experience in an international organization or UN system agency is an asset.

Skills

Organizational skills, Information management, Coordination, Planning, Record keeping, Drafting, Communication, Administrative support, Problem-solving, Attention to detail, Discretion, Interpersonal skills

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