Data Management Associate

Organizational Context

The Data Management Associate, supervised by a professional staff member, works with general guidance and independently manages databases for the Operation. This role involves collaboration with colleagues for work plans and external contacts with national and local authorities for data exchange. The incumbent is accountable for their duties as per UNHCR policies and core values.

Job Purpose

The Data Management Associate is responsible for the effective use, maintenance, and technical support of operational databases. This includes planning and overseeing data collection, input, and verification processes, as well as generating standard and ad-hoc reports and statistical analyses for management. The role involves providing training to UNHCR staff and implementing partners on data management best practices. Additionally, the associate may coordinate with GIS colleagues to ensure data compatibility, manage database security, perform administrator functions, and assist in the development of new applications and databases to support office tasks. The position also supports registration and voluntary repatriation activities, including ProGres technical support and data reconciliation, and develops data collection and analysis tools.

Responsibilities

Manage the use, maintenance, and technical support of operational databases, including planning and overseeing data collection, input, and verification, and producing standard and ad-hoc reports. Generate statistical reports, charts, and tables based on standard formats and management requests. Provide training to UNHCR staff and implementing partners on relevant data management aspects. Coordinate with GIS colleagues to ensure data collection compatibility. Archive and back up database systems, ensure database security, and perform database administrator functions. Assist in developing new applications and databases required by UNHCR Offices/Units to facilitate their tasks. Ensure client databases are up-to-date, accurate, and accessible. Support registration activities, including ProGres technical support and on-site assistance. Support voluntary repatriation activities, including data reconciliation, verification of Voluntary Repatriation Forms (VRFs), and coordination with Voluntary Repatriation Centers (VRCs) on information issues. Develop forms and tools for data collection and analysis. Ensure access to relevant data and records. Support the identification and management of risks and opportunities impacting the area of responsibility, making risk-based decisions and escalating issues to supervisors. Perform other related duties as required.

Work Experience

3 years of relevant experience with a High School Diploma, or 2 years of relevant work experience with a Bachelor's degree or higher.

Skills

Database Management UNHCR's Programmes ArcGIS (Geographic Information System) Training - Virtual and face to face Computer Literacy Data Collection Data Input Data Verification Report Generation Statistical Reporting Database Security Application Development

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