Senior Finance Assistant

Organizational Context

The Senior Finance Assistant is supervised by a more senior finance colleague, receiving guidance on work objectives. The role involves processing financial transactions and maintaining frequent contact with internal staff and external bank officials to exchange information, adhering to UNHCR's financial policies and procedures.

Job Purpose

The Senior Finance Assistant is responsible for maintaining accurate financial records for assigned project or office accounts. This includes meticulously recording receipts and payments, ensuring computational accuracy and document completeness, and monitoring allotment status against obligations. The role involves preparing regular reports on account status, highlighting any cost overruns or shortfalls, and generating special reports as needed. Additionally, the incumbent will assist in calculating cost estimates, projecting budget requirements, and preparing budget statements for their area of assignment. They will also handle routine correspondence and liaise with relevant parties to discuss account-related matters and maintain contact with local banks for account clarifications.

Responsibilities

The Senior Finance Assistant will maintain financial records for assigned project or office accounts, ensuring accuracy in recording receipts and payments, verifying document completeness, and tracking allotments against obligations. They will prepare recurring reports on account status, identifying and noting issues related to excess costs or lower-than-expected receipts, and produce special reports upon request. The role includes calculating and compiling cost estimates and projected budget needs, assisting in the preparation of budget statements for the assigned area. The incumbent will also draft routine correspondence, maintain communication with stakeholders to discuss account matters, and liaise with local banks to resolve queries regarding office bank accounts. Furthermore, they will brief and assist new staff on fundamental financial procedures, including payments, entitlements, banking, and currency provisions. The position requires initiating correspondence to verify data, respond to inquiries, and gather additional information on accounts and financial transactions. A key responsibility is supporting risk identification and management, seizing opportunities that impact objectives, and ensuring risk-based decision-making within their functional area, escalating any identified risks, issues, or concerns to supervisors or colleagues.

Work Experience

2 years of relevant experience with a High School Diploma, or 1 year of relevant experience with a Bachelor's degree or equivalent.

Skills

Accounting Business Administration Finance IT-Computer Literacy FI-ERP Financial Management (SAP, Oracle, PeopleSoft, Workday and other) IT-Microsoft Office Productivity Software

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