Senior Finance Assistant

Organizational Context

The Senior Finance Assistant is supervised by a more senior finance colleague, receiving guidance on work objectives. The role involves processing financial transactions and maintaining frequent contact with internal staff and external bank officials to exchange information, adhering to UNHCR's financial policies and procedures.

Job Purpose

The Senior Finance Assistant is responsible for maintaining accurate financial records for assigned project or office accounts. This includes meticulously recording receipts and payments, ensuring computational accuracy and document completeness, and monitoring allotment status against obligations. The role involves preparing regular reports on account status, highlighting any cost overruns or shortfalls, and generating special reports as needed. Additionally, the incumbent will assist in calculating cost estimates, projecting budget requirements, and preparing budget statements for their area of assignment. This position requires proactive engagement with various stakeholders to clarify financial data, answer queries, and obtain necessary information, ensuring smooth financial operations.

Responsibilities

The Senior Finance Assistant will maintain financial records for assigned project or office accounts, ensuring accuracy and completeness. Responsibilities include recording receipts and payments, verifying computations, and monitoring allotments against obligations. The role involves preparing recurring reports on account status, identifying and reporting on issues like excess costs or lower-than-expected receipts, and generating special reports upon request. The incumbent will also calculate cost estimates, project budget needs, and assist in preparing budget statements. Maintaining routine correspondence and liaising with internal staff and external bank officials to discuss account matters and clarify queries are key duties. Furthermore, the assistant will brief and support new staff on basic financial procedures, including payments, entitlements, and banking. Initiating correspondence to verify data and obtain additional information on accounts and transactions is also required. The role includes supporting risk management by identifying and managing risks and opportunities impacting the area of responsibility, ensuring risk-based decision-making, and escalating concerns to supervisors.

Work Experience

2 years of relevant experience with a High School Diploma, or 1 year of relevant experience with a Bachelor's degree or equivalent.

Skills

Accounting Business Administration Finance ERP Financial Management (SAP, Oracle, PeopleSoft, Workday) Microsoft Office Productivity Software Risk Management Budgeting Financial Reporting Record Keeping Data Verification Correspondence

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