Senior Finance Assistant

Organizational Context

The Global Shared Services (GSS) in Budapest provides location-independent transactional services in Finance, Payroll, Human Resources, Supply, and IT, enabling global operations to focus on strategic priorities. This position is within the Finance section of the GSS, supporting its role as the backbone of UNHCR's service delivery.

Job Purpose

The Senior Finance Assistant supports the processing of financial transactions and maintains financial records for assigned office accounts. This role involves ensuring accuracy, completeness, and compliance with financial policies, preparing recurring and special financial reports, and calculating cost estimates. The incumbent also liaises with bank officials and internal staff to exchange information and resolve queries. Additionally, the position contributes to risk management by identifying and reporting potential issues and opportunities impacting financial objectives. The role also involves assisting new staff with basic financial procedures and requirements.

Responsibilities

Maintain accurate financial records for assigned project or office accounts, ensuring completeness and compliance with financial policies. Record financial transactions, including receipts, invoices, and payments, and meticulously verify calculations. Prepare regular reports on assigned accounts, highlighting any issues related to excess costs or lower-than-expected receipts. Generate special reports as needed to clarify financial matters or address specific requests. Calculate and compile cost estimates and projected budget requirements, assisting in the preparation of budget statements for the assigned area. Prepare routine correspondence and maintain communication with relevant parties to discuss account-related matters. Liaise with local banks to clarify inquiries pertaining to office bank accounts. Provide guidance and assistance to new staff on fundamental financial procedures, entitlements, banking, currency provisions, and other account-related requirements. Initiate correspondence to verify data, respond to queries, and gather additional information on accounts and financial transactions. Support the identification and management of risks, seeking opportunities that impact objectives within the area of responsibility, and ensuring risk-based decision-making. Raise risks, issues, and concerns to a supervisor or relevant colleagues. Assist in testing ERP system changes and updates in development environments to ensure smooth implementation. Conduct training sessions for new colleagues on financial procedures, reporting, and ERP usage.

Work Experience

2 years of relevant experience with a High School Diploma, or 1 year of relevant experience with a Bachelor's degree or higher.

Skills

Financial record maintenance Transaction processing Financial reporting Budget preparation Cost estimation Bank liaison Risk management Process improvement identification ERP system testing Training delivery Computer literacy Microsoft Office Suite

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