Senior Finance Assistant

Organizational Context

The Global Shared Services (GSS) in Budapest provides location-independent transactional services in Finance, Payroll, Human Resources, Supply, and IT, enabling global operations to focus on strategic priorities. This position is within the Finance section of the GSS, supporting its role as the backbone of UNHCR's service delivery.

Job Purpose

The Senior Finance Assistant supports the processing of financial transactions and maintains financial records for assigned office accounts. This role involves ensuring accuracy, completeness, and compliance with financial policies, preparing recurring and special financial reports, and calculating cost estimates. The incumbent also liaises with bank officials and internal staff to exchange information and resolve queries. Additionally, the position contributes to risk management by identifying and reporting potential issues and opportunities impacting financial objectives. The role also involves assisting new staff with basic financial procedures and requirements.

Responsibilities

Maintain accurate and complete financial records for assigned project or office accounts, ensuring compliance with UNHCR policies and procedures. Record financial transactions, including receipts, invoices, and payments, and meticulously verify calculations and supporting documentation. Assure the continuing status of allotments against obligations. Prepare regular reports on assigned accounts, highlighting any issues such as excess costs or lower-than-expected receipts, and generate special reports as needed for clarification or other purposes. Calculate and compile cost estimates and projected budget requirements, assisting in the preparation of budget statements for the area of assignment. Prepare routine correspondence and maintain contact with relevant parties to discuss account-related matters. Liaise with local banks to clarify questions pertaining to office bank accounts. Provide guidance and assistance to new staff on fundamental financial procedures, entitlements, banking, currency provisions, and other account-related requirements. Initiate correspondence to verify data, respond to queries, and gather additional information on accounts and financial transactions. Support the identification and management of risks and opportunities impacting objectives within the area of responsibility, ensuring risk-based decision-making. Raise risks, issues, and concerns to a supervisor or relevant colleagues. Assist in testing ERP system changes and updates in development environments to ensure smooth implementation. Conduct training sessions for new colleagues on financial procedures, reporting, and ERP usage.

Work Experience

2 years of relevant experience with a High School Diploma, or 1 year of relevant experience with a Bachelor's degree or higher.

Skills

Financial record maintenance Transaction processing Report preparation Budget estimation Correspondence Bank liaison Staff briefing Data verification Risk management Process improvement identification ERP system testing Training delivery

Explore related opportunities