Senior Supply Assistant

Organizational Context

The Senior Supply Assistant provides crucial support to UNHCR's supply chain operations in Armenia, covering planning, procurement, transport, customs, warehousing, and asset management. Working under supervision, the incumbent ensures efficient and timely delivery of goods and services to beneficiaries while managing material resources effectively within the area of responsibility.

Job Purpose

The Senior Supply Assistant is responsible for providing comprehensive supply support to all UNHCR activities related to the supply chain function. This includes planning, sourcing, procurement, transportation, shipping, customs clearance, warehousing, and asset and fleet management within their designated area of responsibility. The role involves working independently on routine tasks and following supervisor guidance for complex issues, while liaising with internal and external stakeholders to facilitate supply operations. The primary objective is to support the management of material resources efficiently and effectively, ensuring the timely and quality delivery of goods and services to persons of concern, in compliance with UNHCR's rules, procedures, and policies.

Responsibilities

In compliance with supply chain rules and procedures, the Senior Supply Assistant supports end-to-end supply activities for timely and quality delivery of goods and services. They apply UNHCR's sourcing and procurement strategy, initiate customs clearance for consignments, and liaise with local agents. The role involves supporting warehouse management, planning deliveries, and providing status updates on requests and item availability. Accurate record-keeping of supply activities and periodic reporting are essential. The incumbent examines purchase requests for conformity, prepares quotation requests and tenders, produces bid-tabulations, and prepares Purchase Orders for approval. They dispatch approved Purchase Orders and follow up on deliveries. Information on all procurement activities within the Area of Responsibility is provided. The role includes producing standard asset management reports and maintaining accurate data in relevant business systems, compiling statistical information to aid decision-making. In Country Operations, they ensure local liaison, assist in managing goods storage according to best practices and UNHCR regulations, and help manage Property, Plant and Equipment (PPE) effectively, including registration, marking, physical verification, and disposal. They also support risk identification and management, raising issues to supervisors.

Work Experience

2 years of relevant experience with a High School Diploma, or 1 year of relevant experience with a Bachelor's degree or higher.

Skills

Supply Chain Management Procurement Customs Clearance Logistics Warehouse Management Asset Management Fleet Management Planning Sourcing IT-Computer Literacy PeopleSoft Supply Chain Management Reporting

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