HR Assistant

Organizational Context

The Human Resources Assistant will function under the direct supervision of the Administrative or Human Resources Officer/Associate. They will assist in personnel administration, recruitment, appointment processes, and performance management and welfare issues for staff within their area of responsibility.

Job Purpose

The Human Resources Assistant is responsible for providing comprehensive clerical and administrative support within the Human Resources function. This includes assisting with the recruitment, assignment, reassignment, and separation of local general service staff, as well as processing contracts, entitlements, and benefits in accordance with UN/UNHCR Staff Rules and procedures. The role involves advising staff on their rights and obligations, and providing administrative support to newly arrived international staff with formalities such as accreditations, security passes, travel, and shipment of personal effects. Additionally, the assistant will support staff and dependants during medical or security evacuations/relocations, maintain personnel records, and initiate calculations for various personnel-related payments. The position also requires initiating routine correspondence and supporting risk management activities within the HR domain.

Responsibilities

Provide clerical support in the recruitment, assignment, reassignment, and separation of local general service staff. Assist in processing local staff members' contracts, entitlements, and benefits in accordance with Staff Rules and established HR procedures. Provide advice to staff members on their rights, obligations, benefits, and entitlements according to the UN/UNHCR staff rules and regulations. Assist newly arrived international staff with administrative formalities related to their accreditations, security/ground passes, arrange travel and hotel reservations. Assist with shipment of their personal effects in coordination with the logistics section. Provide administrative support to staff and dependants in case of medical evacuations, as well as security evacuations/relocations. Maintain personnel records in the office, including maintenance of the attendance, overtime, and leave records. Initiate calculations for payments related to personnel issues such as settlement of travel claims, overtime claims, hazard pay, MIP reimbursements, medical and security evacuations, and shipment costs. Initiate routine correspondence on HR matters for the authorizing officer's approval. Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision-making in risk is based on the functional area of work. Raise risks, issues, and concerns to a supervisor or to relevant functional colleagues. Perform other related duties as required.

Work Experience

1 year of relevant experience for G4 level with a High School Diploma. Field experience with UNHCR and/or other humanitarian organizations is an asset. High IT affinity and working experience of ERP systems are desirable.

Skills

Clerical support Personnel administration Recruitment processes Staff contracts Entitlements and benefits Staff welfare Administrative formalities Record maintenance Payment calculations Risk management IT literacy ERP systems

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