Administrative Intern

Organizational Context

UNHCR is a United Nations agency mandated to aid and protect refugees, forcibly displaced communities, and stateless people. This internship is based in Nouakchott, Mauritania, contributing to UNHCR's mission in the region. The role offers an opportunity to gain practical experience within a humanitarian organization.

Job Purpose

The Administrative Intern will provide support to the UNHCR office in Nouakchott, Mauritania, assisting with a range of administrative tasks to ensure the smooth and efficient operation of the office. This role is crucial for maintaining organizational effectiveness and supporting the delivery of UNHCR's mandate. The intern will gain exposure to the day-to-day functioning of a UN agency, contributing to various administrative processes. This includes tasks related to documentation, logistics, and general office management, all of which are vital for the successful implementation of refugee protection and assistance programs. The position offers a valuable learning experience in a dynamic humanitarian environment.

Responsibilities

The Administrative Intern will be responsible for assisting with the preparation and management of documents, including filing, scanning, and organizing records. This includes maintaining an up-to-date filing system, both physical and electronic, to ensure easy access to information. The intern will also support the office in logistical arrangements for meetings, workshops, and travel, which may involve booking venues, arranging transportation, and preparing necessary materials. Additionally, the role involves providing general administrative support to staff, such as answering phones, responding to emails, and managing correspondence. The intern may also assist with basic financial tasks, like processing invoices or expense claims, under supervision. Furthermore, they will help in maintaining office supplies inventory and ensuring the availability of necessary resources. Contributing to the smooth running of the office by performing any other related duties as assigned by the supervisor is also a key responsibility. This includes assisting with data entry and ensuring the accuracy and completeness of information.

Work Experience

No prior work experience is strictly required, but any previous internship or volunteer experience in an administrative or office support role would be considered an asset.

Skills

Organizational skills Time management Attention to detail Communication skills Interpersonal skills Proficiency in Microsoft Office Suite (Word, Excel, Outlook) Ability to work independently Teamwork Adaptability Problem-solving skills

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