Administrative Intern

Organizational Context

UNHCR is a United Nations agency mandated to aid and protect refugees, forcibly displaced communities, and stateless people. This internship is based in Toronto, Canada, contributing to UNHCR's global mission of safeguarding rights and finding durable solutions for displaced populations.

Job Purpose

The Administrative Intern will provide essential support to the UNHCR office in Toronto, Canada, assisting with a variety of administrative tasks to ensure the smooth and efficient operation of daily activities. This role is crucial for maintaining organizational effectiveness and supporting the team in delivering on UNHCR's mandate. The intern will gain practical experience in administrative procedures within an international humanitarian organization, contributing to the protection and assistance of refugees and displaced persons. The position offers an opportunity to learn about the complexities of humanitarian work and develop professional skills in a dynamic environment.

Responsibilities

The Administrative Intern will be responsible for a range of duties including, but not limited to, managing correspondence, filing systems, and maintaining records. This includes organizing and archiving documents, both physical and digital, to ensure easy retrieval and compliance with organizational standards. The intern will also assist with scheduling meetings, preparing meeting minutes, and coordinating logistics for office events. Additionally, the role involves supporting the procurement process by assisting with requisitions, tracking orders, and liaising with vendors. The intern may also be tasked with data entry, updating databases, and generating basic reports. Providing general administrative support to staff members, such as preparing presentations or drafting routine communications, will also be a key function. The intern will contribute to maintaining an organized and efficient office environment, ensuring that administrative processes are followed correctly and efficiently to support UNHCR's operational needs in Toronto.

Work Experience

No prior work experience is required, but an internship or volunteer experience in an administrative or office support role is considered an asset.

Skills

Organizational skills Time management Communication skills Attention to detail Proficiency in Microsoft Office Suite Ability to work independently Teamwork skills Problem-solving skills Adaptability

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